Venture Executive Assistant

4 weeks ago

Tanauan, Philippines Expedock Software Inc. Full time

Overview

We are seeking a highly organized and detail-oriented Executive Virtual Assistant to provide comprehensive administrative support to our executive team. This is a remote position requiring excellent communication, time management, and problem-solving skills. The ideal candidate will be proactive, resourceful, and comfortable working independently in a fast-paced environment. This role requires a strong understanding of office management principles and a high level of discretion.

Responsibilities
  • Calendar Management: Manage complex executive schedules, including scheduling meetings, appointments, and travel arrangements.
  • Communication Management: Handle emails, phone calls, and correspondence on behalf of executives, ensuring timely and professional responses.
  • Project Support: Assist with project coordination, including task management, documentation, and follow-up.
  • Travel Arrangements: Arrange and manage domestic and international travel, including flights, accommodations, and ground transportation.
  • Administrative Tasks: Manage expenses, prepare presentations, create reports, and maintain files.
  • Meeting Preparation: Prepare materials for meetings, including agendas, presentations, and other supporting documentation.
  • Research and Information Gathering: Conduct research and gather information as requested by executives.
  • Other Duties: Perform other administrative tasks as assigned.
Qualifications
  • Proven experience as an Executive Assistant or similar role (minimum of 2 years).
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Strong organizational and time management skills.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • High level of discretion and confidentiality.
  • Ability to work independently and as part of a team.
  • Strong problem-solving and analytical skills.
  • Proficiency in using various digital communication tools (e.g., Slack, Zoom, Calendly).
  • This role is part of our regional team in the Philippines. Only candidates based in the Philippines will be considered.
Benefits
  • Benefit from a competitive compensation package tailored to reflect your skills and experience.
  • Become part of a diverse and dedicated team that fosters a culture of excellence, autonomy and flexibility.
  • Embrace the convenience of a fully remote working environment, facilitating a healthy work-life balance without compromising on your connection to the dynamic world of tech.
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