38950441339 - HR Assistant/Executive Assistant

2 weeks ago

Biñan, Philippines Activate Talent Full time

FULL TIME

REMOTE

Position: HR Assistant and Executive Assistant

Type of contract: Independent contractor

Working Hours: M-F, 9am – 6pm PST (flexibility required beyond 6pm PT on occasion)

About the Company
Join a fast-growing, innovative beauty brand disrupting the cosmetics industry through trend-forward, high-quality products. With a passionate global customer base and a strong digital presence, this team is redefining beauty experiences with cutting-edge solutions, bold creativity, and a deeply collaborative culture.

Scope of the Role
This role is a hybrid of HR operations and executive support. You'll serve as a key partner to leadership, ensuring internal workflows, people operations, and executive tasks run smoothly and efficiently. Your ability to stay organized, communicate clearly, and maintain confidentiality will be critical to success.

Duties and responsibilities:

  • Input and manage sensitive data related to payroll, templates, systems, and documentation with precision.
  • Manage scheduling and set up meetings across departments and time zones.
  • Make purchases on behalf of the company in line with internal procedures.
  • Source resumes and assist with applicant tracking processes.
  • Keep HR and operations-related lists and records up to date and organized.
  • Serve as a point of contact for employee questions and route concerns to the appropriate channels.
  • Assist senior leadership in creating and formatting presentations.
  • Communicate clearly and professionally in both written and verbal English.
  • Anticipate upcoming needs and take a proactive approach to problem-solving.
  • Handle confidential information with care and discretion.
  • Experience in HR administration and/or executive support, preferably in a fast-paced or startup environment.
  • Impeccable attention to detail and organizational skills.
  • Strong data entry skills and comfort working with systems, spreadsheets, and internal tools.
  • Proficiency in scheduling tools, G Suite, and communication platforms like Slack or Zoom.
  • Excellent written and spoken English.
  • Demonstrated ability to think critically, anticipate challenges, and act with integrity.
  • Must be available to work core PST hours (9am–6pm) and stay later if needed.
  • Comfortable managing confidential and sensitive matters professionally.
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