Accounting Clerk

3 weeks ago

Quezon City, Philippines Autoprotect Insurance Agency and Services Inc. Full time

Qualifications Education

  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (required).
  • Associate degree with relevant experience may be considered.
Experience
  • 1–3 years of experience in accounting or bookkeeping (preferred but not required for entry-level roles).
  • Internship or insurance industry experience is a plus.
Skills
  • Basic understanding of accounting principles and practices (GAAP knowledge preferred).
  • Proficiency in Microsoft Excel and accounting software (QuickBooks, Xero, or similar platforms).
  • Strong attention to detail and accuracy.
  • Good organizational and time-management skills.
  • Ability to work independently and in a team setting.

DAILY TASK

ISO Documentation and Record Keeping

  • Ensure all processes are documented according to ISO requirements.
  • Maintain updated records of daily operations, inspections, and audits.
  • Log any deviations, corrective actions, or improvements.

Accounts Payable & Accounts Receivable

  • Monitor Transactions: Track incoming and outgoing payments to ensure accuracy.
  • Reconcile Accounts: Verify balances and resolve discrepancies in financial records.
  • Process Payments: Ensure timely payments to vendors and suppliers.
  • Invoice Management: Prepare and send invoices to clients, and follow up on outstanding payments.
Weekly Collection of Payments & Unpaid Payments
  • Follow Up on Dues: Contact clients regarding overdue payments.
  • Record Collections: Update financial records with received payments.
  • Coordinate with Clients: Address concerns related to billing and payment schedules.
Writing Letters for Cancellation, Follow-ups & Client Notifications
  • Draft Cancellation Letters: Prepare formal letters for contract or service cancellations.
  • Follow-Up Communications: Send reminders and updates regarding payments or account status.
  • Client Notifications: Inform clients about important financial matters, such as overdue payments or policy changes.
Deposit & Release of Cheques
  • Deposit Cheques: Ensure timely bank deposits for received payments.
  • Releasing Cheques: Distribute payments to vendors, suppliers, or employees.
  • PDC Batch Deposit (Monthly): Process post-dated cheques systematically each month.
Document Management
  • Maintain Records: Organize and store financial documents securely.
  • Released Commission Documentation: Keep track of commission payments and related paperwork.
  • Remittance Processing: Handle remittance transactions efficiently.
File Organization
  • Sort & Store Documents: Maintain vouchers, receiving copies, and other financial records.
  • Ensure Accessibility: Keep files well-organized for easy retrieval when needed.
Communication & Coordination
  • Check Group Chat: Stay updated on team discussions and financial matters.
  • Check Emails: Respond to inquiries, process requests, and manage financial correspondence.
Payment Posting & Input
  • Record Client Payments: Update financial systems with received payments.
  • Ensure Accuracy: Double-check entries to prevent errors.
Payroll & Tax Compliance
  • Counter-Check Payroll: Verify payroll calculations before processing.
  • Assist with BIR & Tax Compliance: Support tax-related documentation and ensure regulatory adherence.
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