Executive Assistant
4 days ago
Overview
Duties and Responsibilities but not limited to:
Responsibilities- To draft and review correspondences.
- To manage the filing and data retrieval system.
- To attend and take minutes of meeting.
- To schedule and arrange meetings and appointments.
- To manage travel, hotels and flight bookings.
- To attend to any necessary activities as required from time to time.
- Provide strong secretarial support to the CEO to manage their workload and activities.
- Drafting and preparing reports, presentations, letters, and other documents.
- Coordinate and maintain the electronic calendar of the CEO, including organizing of all appointments, meetings, travel arrangements, attendance at conferences and seminars.
- Organize and facilitate staff meetings, workshops and Board meetings.
- Maintain electronic and hard copy filing systems using designate protocols, and ensuring timely retrieval of documents.
- Distribute papers from the CEO’s office and maintain a follow up system as required.
- Manage correspondence and write responses on behalf of the CEO when required.
- Liaise with internal and external stakeholders on behalf of the CEO.
- Support the CEO’s attendance and participate in a range of external meets through filing and timely provision of minutes, agendas, supporting documents.
- Undertake project work as required.
- At least Bachelor’s/College Degree in any field
- With at least two (2) years of relevant experience
- Strong communication skills (e.g. written, verbal, phone)
- Effective time management and organization skills
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