Executive Assistant

4 weeks ago

Makati, Philippines Elev8 Holdings Inc. Full time

Join to apply for the Executive Assistant role at Elev8 Holdings Inc.

Office Assistant duties are to support the OCEO in the day-to-day operations of holdings/family office and streamline processes. This role combines administrative excellence with operational and financial insight, ensuring smooth and efficient support to the executive leadership.

Responsibilities
  • Coordinate and monitor projects across subsidiaries and investments
  • Coordinate and monitor personal financial matters, including cash flow tracking, insurance renewals, tax filings and investment summaries
  • Maintain comprehensive records of family assets, real estate, trusts, and corporate structures
  • Organize and maintain confidential documentation, including wills, trusts, and succession plans
  • Liaise with service providers, legal counsel, bankers and internal teams to facilitate business activities
  • Coordinate internal and external communications to ensure brand consistency and timely response
  • Continuously improve administrative processes and workflows for efficiency
  • Provide support to board members and senior executives as directed by the CEO
Finance and Account Support
  • Assist in preparation of financial reports, budgets and expense tracking
  • Support the preparation of investment summaries, financial dashboards, and reports for executive review
  • Coordinate with accounting team for reconciliation, audits and document submission
  • Review financial documents for accuracy before executive approval
  • Help manage cash flow tracking, bank liaison and financial records maintenance
Family Office Operations
  • Manage and coordinate personal and corporate matters, including scheduling, vendor management and asset maintenance
  • Support philanthropy initiatives, including documentation, donor communications and project tracking
  • Oversee and manage special projects, asset records, and trust-related documentation
  • Ensure timely compliance with regulatory filings, tax obligations and other reporting obligations
  • Prepare correspondence, reports, and presentations on family office matters
  • Schedule, coordinate and track development pathways for heirs in alignment with family governance and succession plans
Qualifications and Requirements
  • Bachelor's degree in Accounting, Finance, Business Administration, or related field
  • Prior experience in holdings company or family office environment is preferred
  • Basic knowledge in Microsoft Office Suite
  • Excellent organizational, problem-solving and multi-tasking abilities
  • Excellent communication and interpersonal skills
Compensation and Employment Details
  • Salary range: 18,000 - 25,000
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Advertising Services

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