Executive Assistant

5 days ago

Makati, Philippines Elev8 Holdings, Inc. Full time

Office Assistant duties are to support he OCEO in the day-to-day operations of holdings/family office and streamline processes. This role combines administrative excellence with operational and financial insight, ensuring smooth and efficient support to the executive leadership.

DUTIES, RESPONSBILITIES & OUTPUTS

Executive and Operational Support
-Coordinate and monitor project across subsidiaries and investments
- Coordinate and monitor personal financial matters, including cash flow tracking, insurance renewals, tax filings and investment summaries
- Maintain comprehensive records of family assets, real estate, trusts, and corporate structures- .
- Organize and maintain confidential documentation, including wills, trusts, and succession plans.
- Liaise with service providers, legal counsel, bankers and internal teams to facilitate business activities.
- Coordinate internal and external communications to ensure brand consistency and timely response
- Continuously improve administrative process and workflows for efficiency.
- Provide support to board members and senior executives as directed by the CEO.

Finance and Account Support
- Assist in preparation of financial reports, budget and expense tracking
- Supports the preparation of investment summaries, financial dashboards, and reports for executive review
- Coordinate with accounting team for reconciliation, audits and document submission
- Review financial documents for accuracy before executive approval
- Help manage cash flow tracking, bank liaison and financial records maintenance.

Family Office Operations
- Manage and coordinate personal and corporate related matters, ensuring its seamless handling such as but --not limited to scheduling, vendor management and asset maintenance.
- Support philanthropy initiatives, including documentation, donor communications and project tracking
- Oversee and manager special projects, asset records, and trust related documentation.
- Ensure timely compliance with regulatory filling, tax obligations and other reporting obligations
- Prepare correspondence, reports, and presentations on family office matters.
- Schedule, coordinate and track development pathways for heirs ensuring alignment with family governance and succession plan.

Qualification and Requirements
- Bachelor's degree in Accounting, Finance, Business Administration, or related field
- Prior experience in holdings company or family office environment is preferred.
- Basic knowledge in Microsoft Office Suite
- Exceptional Organizational, Problem Solving and Multi-tasking abilities
- Excellent communication and interpersonal skills

SALARY RANGE : 18,000-25,000

  • Executive Assistant

    3 days ago

    Makati, Philippines SPCE Corp Full time

    SPCE Corp Makati, National Capital Region, Philippines Executive Assistant SPCE Corp Makati, National Capital Region, Philippines Direct message the job poster from SPCE Corp Human Resources and Admin Lead at Altus Capital Partners (Asia) We are currently looking for an organized and proactive EXECUTIVE ASSISTANT to join the Manila office. The successful...

  • Executive Assistant

    3 days ago

    Makati, Philippines P&A Grant Thornton Full time

    The Executive Assistant provides personal, secretarial, and administrative support to partners and other top-level executives.Primary Duties & ResponsibilitiesDrafts and finalizes proposals, reports, and letters Schedules meetings for immediate superiors Monitors e-mails of immediate superior and ensure that urgent matters are responded to immediately...

  • Executive Assistant

    3 days ago

    Makati, Philippines Glints Full time

    Must have an experience working in Expat Salary Range: Php 60,000-Php 65,000 Must be comfortable in accepting 18-month contract RESPONSIBILITIES Executive Assistant – Calendar Management and Meeting Logistics Provides calendar management support based on business and executive needs, ensuring integrity and confidentiality. Exercises priority and...

  • Executive Assistant

    3 days ago

    Makati, Philippines ED3N Ventures Full time

    Overview Eden Holdings Philippines Inc. is looking for a highly organized and dedicated Executive Assistant to join our dynamic team. In this role, you will provide comprehensive support to our executive leadership team, managing schedules, coordinating communications, and ensuring the smooth operation of the executive office. The ideal candidate is...

  • Executive Assistant

    3 days ago

    Makati, Philippines Elev8 Holdings Inc. Full time

    Join to apply for the Executive Assistant role at Elev8 Holdings Inc. Office Assistant duties are to support the OCEO in the day-to-day operations of holdings/family office and streamline processes. This role combines administrative excellence with operational and financial insight, ensuring smooth and efficient support to the executive leadership. ...

  • Executive Assistant

    3 days ago

    Makati, Philippines Nityo Infotech Inc. Full time

    Hybrid - Makati • 3-5 Years Experience • Bachelor’s degree • Full-time Job Description Provide administrative support to executives, managing schedules and meetings. Coordinate travel arrangements and prepare itineraries. Draft and edit correspondence, reports, and presentations. Manage communication with stakeholders and clients. Handle confidential...

  • Executive Assistant

    7 days ago

    Makati City, National Capital Region, Philippines TalentHero Full time ₱70,000 - ₱120,000 per year

    Executive Assistant (remote + thrice-a-month reporting to Makati office) )Overview:We are on the lookout for a highly organized and detail-oriented Executive Assistant who thrives in Excel and can provide critical support to a senior executive. This role requires a proactive individual who can take work off the executive's plate, manage priorities, and...

  • Executive Assistant

    3 days ago

    Makati, Philippines Elev8 Holdings, Inc. Full time

    Executive Assistant duties are to support the OCEO in the day-to-day operations of holdings/family office and streamline processes. This role combines administrative excellence with operational and financial insight, ensuring smooth and efficient support to the executive leadership. Executive and Operational Support Coordinate and monitor project across...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Glints Full time

    Must have an experience working in ExpatSalary Range: Php 60,000-Php 65,000Must be comfortable in accepting 18-month contractRESPONSIBILITIESExecutive Assistant – Calendar Management and Meeting LogisticsProvides calendar management support based on business and executive needs, ensuring integrity and confidentiality.Exercises priority and awareness for...

  • Executive Assistant

    3 days ago

    Makati, Philippines DSGN Beauty Studios, Inc. Full time

    Administrative Assistance and Executive Administrative Assistance skills Phone Etiquette and Communication skills Clerical Skills Strong organizational and time management skills Excellent written and verbal communication skills Attention to detail and ability to multitask Proficiency in MS Office Experience with calendar management and scheduling Ability to...