Executive Assistant

6 days ago

Caloocan, Philippines Peotraco Food Inc. Full time

Job Description: Administrative Support Schedule Management: Manage the executive’s calendar, including scheduling meetings, travel, and appointments. Draft, review, and send business correspondence, including emails, letters, and memos. Screen and prioritize incoming communications, including phone calls and mail. Meeting Coordination: Organize, coordinate, and attend meetings, including MANCOM meetings, as instructed by the Management. Prepare agenda and materials as necessary. Take notes/minutes of the important discussions during the meeting. Monitor status of open items and ensure that necessary actions are taken. Travel Arrangements: Plan and coordinate travel arrangements (flights, hotels, transportation). Prepare itineraries and any travel-related documents such as but not limited to: visa application, and passport renewal. Handle any travel-related issues or changes. Document and Data Management: Organize and maintain important company documents, both physical and digital, including contracts, and regulatory compliance paperwork. Ensure proper filing and retrieval systems are in place for easy access. Ensure that all maintained documents are secured to keep its confidentiality. Operational Support (as per instruction) Assist with product development and/or marketing on preparation and distribution of food tasting samples. Assist with administrative tasks related to department needs, such as research and documentation, encoding and filing, and record updating. Assist on organizing company events to ensure that all details are handled efficiently. Take on special assignments or tasks as requested by the executives. Stay flexible to adjust priorities and workloads as business needs evolve. Communication and Liaison Assist visitors and prepare materials and snacks for the meeting. Manage inquiries or issues, escalating when necessary. Process company’s regulatory and/or compliance documents such as but not limited to: SEC and BIR Registration, Business permits and clearances applications, and other necessary certifications. Minimum Qualifications Bachelor's Degree in Business Administration, communications or any related course. Proven experience as an Executive Assistant or in a similar administrative role. #J-18808-Ljbffr

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