Senior Executive Assistant Supervisor

4 days ago

Caloocan, Philippines J.P. Morgan Full time

Join our team to shape the future of executive support. Be at the heart of managing complex administrative tasks and fostering strong relationships. Unlock your potential to drive operational efficiency and strategic goals. As a Senior Executive Assistant Supervisor, within the Business Support Management team, you will be at the heart of managing complex administrative tasks and fostering strong relationships. You will unlock your potential to promote operational efficiency and strategic goals, providing priority alignment with high-touch Managing Directors (MDs) and Executive Directors (EDs). You will efficiently manage calendars, schedule meetings, coordinate travel, process expenses, and organize events, ensuring professionalism and confidentiality. Your role includes preparing high-quality documents, supporting projects, building relationships, serving as a Subject Matter Expert (SME), and mentoring new hires. Job responsibilities Provide administrative support to MDs and EDs, acting as primary or alternate admin support and interim backup. Efficiently manage and coordinate active calendars for multiple executives, ensuring optimal scheduling. Manage meeting scheduling and communications with professionalism and confidentiality. Exhibit effective communication through conversations and well-structured emails. Arrange and manage intricate domestic and international travel logistics. Process invoices and expense claims, ensuring compliance with firm guidelines. Organize and coordinate internal and external events, including meetings and conferences. Prepare high-quality reports, presentations, and internal communications using Microsoft Office. Assist with projects and initiatives, supporting operational efficiency and strategic goals. Foster strong relationships with key partners to create a collaborative work environment. Serve as SME in areas such as Travel & Expense, Sales Enablement, MS Tools, and LLM; mentor new hires and facilitate the new hire admin training program. Required qualifications, capabilities, and skills: Minimum of 5 years in a senior administrative or executive assistant role Excellent written and verbal communication skills, strong proficiency in Microsoft Office Suite. Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment. Strong team orientation and ability to build relationships with internal and external stakeholders. Proactively anticipates needs and provides valuable insights, adapting to changing priorities. Demonstrated discretion and good judgment in handling confidential information. Willingness to work night shifts and onsite five days a week Preferred qualifications, capabilities, and skills: Highly comfortable with learning and adapting to new technologies and productivity tools. Willingness to work flexible hours as dictated by business needs. Experience in client-facing role in a multinational firm. #J-18808-Ljbffr

  • Executive Assistant

    2 weeks ago

    Caloocan, Philippines Wing Assistant Full time

    Please whitelist the domains "lever.co " and "hire.lever.co " with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...

  • Commercial and Investment Banking

    3 weeks ago

    Caloocan, Philippines J.P. Morgan Full time

    Overview Join our team to shape the future of executive support. Be at the heart of managing complex administrative tasks and fostering strong relationships. Unlock your potential to drive operational efficiency and strategic goals. As a Senior Executive Assistant Supervisor, within the Business Support Management team, you will be at the heart of managing...

  • Field Sales Supervisor

    1 week ago

    Caloocan, Philippines Main Source Manufacturing and Trading Corp. Full time

    FIELD SALES SUPERVISOR As a Field Sales Supervisor, your role is critical to driving sales performance, ensuring operational execution, and leading frontline sales teams effectively. 1. Team Management and Leadership Supervise and mentor senior and junior field sales representatives Train and onboard new team members Inspire the team to meet sales targets...

  • Executive Assistant

    1 week ago

    Caloocan, Philippines Exxel Prime Int'l Trading Inc. Full time

    Department: Executive Reports To: COO Location: #20 Corner Rose St., Reparo Rd., Barangay 161, Baesa, Caloocan City Work Setup: On-site Employment Type: (Full-time / Probationary) Job Summary: The Executive Assistant provides high-level administrative support to the executive leadership of Exxel Prime Int’l Trading Inc. This role ensures smooth...

  • Executive Assistant

    2 weeks ago

    Caloocan, Philippines Peotraco Food Inc. Full time

    Job Description: Administrative Support Schedule Management: Manage the executive’s calendar, including scheduling meetings, travel, and appointments. Draft, review, and send business correspondence, including emails, letters, and memos. Screen and prioritize incoming communications, including phone calls and mail. Meeting Coordination: Organize,...

  • Executive/Personal Assistant

    3 weeks ago

    Caloocan, Philippines Somewhere Full time

    Overview Position: Executive/Personal Assistant (EA/PA)Location: Somewhere Manila, National Capital Region, PhilippinesWork Location: REMOTEWork Hours: Full time 8 hours/day; amenable to EST business hours with at least 4 hours overlap in the morning ESTContract Type: Independent ContractorPay Range: $1000 - $1500 USD/month (varies based on skill set and...

  • Executive Assistant

    2 weeks ago

    Caloocan, Philippines TalentPop App Full time

    Be the strategic partner who empowers leaders to achieve more. At TalentPop, we help e-commerce brands build world‑class teams. We're on a mission to connect top‑tier talent with ambitious companies, and we're currently seeking a highly skilled Executive Assistant to join our team. What You’ll Be Doing Optimizing schedules and communication: manage...

  • Executive Virtual Assistant

    4 days ago

    Caloocan, Philippines TalentPop App Full time

    TalentPop is a fast‑growing e‑commerce enabler focused on helping businesses succeed. We need a dynamic Executive Virtual Assistant to provide high‑level remote support to our executives. This role is ideal for an organized self‑starter who thrives in a virtual environment. What You Will Do Calendar Management – Master scheduling and complex...

  • Assistant Store Supervisor

    1 week ago

    Caloocan City, National Capital Region, Philippines BEBANG ENTERPRISE INC Full time ₱240,000 - ₱480,000 per year

    Job description:Key Responsibilities:Assist the Store Supervisor in managing the day-to-day operations of the restaurant.Supervise team members during shifts, ensuring excellent customer service and food quality.Lead by example in delivering outstanding service and adhering to company standards.Assist with employee scheduling, training, and performance...

  • Assistant Store Supervisor

    2 weeks ago

    Caloocan City, National Capital Region, Philippines BEBANG ENTERPRISE INC Full time ₱2,000 per year

    Key Responsibilities:Assist the Store Supervisor in managing the day-to-day operations of the restaurant.Supervise team members during shifts, ensuring excellent customer service and food quality.Lead by example in delivering outstanding service and adhering to company standards.Assist with employee scheduling, training, and performance monitoring.Handle...