Accounts Payable and Travel and Expense Lead

Overview

Accounts Payable and Travel and Expense Lead (Thai or Mandarin Speaking) – Copeland, Quezon City, National Capital Region, Philippines.

We are seeking a highly skilled AP and T&E Lead within our Global Business Services. This role will oversee operations of a team within the Accounts Payable and Expense department, including invoice verification, payment authorizations, auditing employee expense reports, and managing corporate credit cards. The position involves supervising an AP and T&E team, ensuring adherence to defined processes and controls.

Responsibilities

• Oversee the daily functions of a team of 5 – 20 within the Accounts Payable and Expense department
• Support the establishment and maintenance of a stringent control environment aligned with the company\'s internal control framework and global policy
• Review and authorize invoices and payment proposals to ensure accurate and prompt processing
• Set goals for the accounts payable team aligned with the company\'s financial objectives
• Develop, implement, and uphold systems, procedures, and policies within accounts payable to enhance accuracy and efficiency
• Ensure timely and accurate monthly, quarterly, and year-end closings related to accounts payable
• Address escalated accounts payable inquiries from vendors and internal teams
• Assist with financial audits related to accounts payable
• Manage auditing of employee expense reports to ensure compliance with the expense policy
• Lead the development and execution of training sessions for employees on the Concur expense system
• Conduct and oversee periodic compliance audits of expense reports to ensure adherence to local and global policies
• Manage the ordering process for corporate credit cards and verify employee eligibility prior to approval
• Review corporate credit card accounts to identify discrepancies, adjust credit limits as needed, and deactivate cards when appropriate
• Monitor and report on metrics, and propose strategies to meet KPIs and SLAs
• Ensure compliance with regulatory standards and company policies
• Train, mentor, and assess the performance of AP and T&E staff
• Collaborate with multiple departments within GBS to ensure end-to-end processing
• Foster and maintain strong relationships with vendors and other stakeholders

Qualifications

• Bachelor\'s degree in Finance, Accounting, Business Administration, or a related field
• 7+ years of relevant experience in accounts payable, expense auditing, or financial management
• 2+ years in a management position
• Highly detail-oriented with the ability to work under tight deadlines
• Experience managing a team in a high-volume, fast-paced environment
• Strong leadership and communication skills

Preferred

• Master’s degree in a relevant field or Chartered Accountant designation

Technical Skills and Knowledge

• Highly proficient with Microsoft Office Suite
• Familiarity with financial software and Oracle
• Expert level understanding of payables and expense processes and best practices

Languages

• Fluency in English and proficiency in Thai or Mandarin, both spoken and written

Other Details

• Amenable to work on a day shift schedule
• Amenable to work during PH Holidays
• Amenable to work in Quezon City
• Amenable to work 3x/week RTO

Our Commitment to Inclusion & Belonging

Copeland cultivates a strong sense of inclusion and belonging where individuals of all backgrounds are embraced and treated fairly. We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, disability, or protected veteran status.

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