Accounts Payable and Travel

Overview

Accounts Payable and Travel & Expense Lead (Thai) at Copeland, Quezon City, National Capital Region, Philippines.

Role within Global Business Services. This position oversees the Accounts Payable and Expense (T&E) department, including invoice verification, payment authorizations, auditing employee expense reports, and managing corporate credit cards. The role involves supervising an AP and T&E team, ensuring adherence to designed processes and controls, and collaborating with various departments to ensure end-to-end processing.

• Oversee the daily functions of a team of 5–20 within the Accounts Payable and Expense department
• Support establishment and maintenance of a stringent control environment aligned with the company\'s internal control framework and global policy
• Review and authorize invoices and payment proposals to ensure accuracy and prompt processing
• Set goals for the accounts payable team in line with the company\'s financial objectives
• Develop, implement, and uphold systems, procedures, and policies within accounts payable to enhance accuracy and efficiency
• Ensure timely and precise monthly, quarterly, and year-end closings related to accounts payable
• Address escalated accounts payable inquiries from vendors and internal teams
• Assist with financial audits related to accounts payable
• Manage the auditing of employee expense reports to ensure compliance with the expense policy
• Lead the development and execution of training sessions for employees on the Concur expense system, emphasizing best practices for accurate and timely expense reporting
• Conduct and oversee periodic compliance audits of expense reports to ensure adherence to local and global policies
• Manage the ordering process for corporate credit cards, verifying eligibility prior to approval
• Review corporate credit card accounts to identify and resolve discrepancies, adjust credit limits as needed, and deactivate cards when appropriate
• Monitor and report on metrics, and propose strategies to meet KPIs and SLAs
• Ensure compliance with regulatory standards and company policies
• Train, mentor, and assess the performance of AP and T&E staff
• Collaborate with other GBS departments to ensure smooth end-to-end processing
• Foster and maintain strong relationships with vendors and other stakeholders

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• 7+ years of relevant experience in accounts payable, expense auditing, or financial management
• 2+ years in a management position
• Highly detail-oriented with the ability to work under tight deadlines
• Experience managing a team in a high-volume, fast-paced environment
• Strong leadership and communication skills

• Master’s degree in a relevant field or Chartered Accountant designation

• Highly proficient with Microsoft Office Suite
• Familiarity with financial software and Oracle
• Expert level understanding of payables and expense processes and best practices

• Fluency in English and proficiency in Thai, both spoken and written, is required

Across the globe, we are united by a singular purpose: sustainability. We invest in our people and offer flexible and competitive benefits to meet individual and family needs, including paid parental leave, vacation and holiday leave.

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to a workplace free of discrimination or harassment.