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Accounts Payable and Travel and Expense Lead

15 hours ago

Quezon City, National Capital Region, Philippines Copeland Full time

*About Us*
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.

Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today

We are seeking a highly skilled AP and T&E Lead within our Global Business Services. This role will be responsible for overseeing operations of a team within the Accounts Payable and Expense department, which encompasses invoice verification, payment authorizations, auditing employee expense reports, and managing corporate credit cards. It involves supervising an AP and T&E team, ensuring the adherence to designed processes and controls.

Accountabilities

  • Oversee the daily functions of a team of 5 – 20 within the Accounts Payable and Expense department
  • Support the establishment and maintenance of a stringent control environment that aligns with the company's internal control framework and global policy
  • Review and authorize invoices and payment proposals to ensure they are processed accurately and promptly
  • Set goals for the accounts payable team that are in line with the company's financial objectives
  • Develop, implement, and uphold systems, procedures, and policies within accounts payable to enhance accuracy and efficiency
  • Ensure timely and precise monthly, quarterly, and year-end closings related to accounts payable
  • Address escalated accounts payable inquiries from vendors and internal teams
  • Assist with financial audits related to accounts payable
  • Manage the auditing of employee expense reports to ensure compliance with the expense policy, responding to escalated reports as needed
  • Lead the development and execution of training sessions for employees on the Concur expense system, emphasizing best practices for accurate and timely expense reporting
  • Conduct and oversee periodic compliance audits of expense reports to ensure adherence to local and global policies, addressing any discrepancies or issues identified
  • Manage the ordering process for corporate credit cards, ensuring that each employee's eligibility is verified prior to approval
  • Review corporate credit card accounts regularly to identify and resolve discrepancies, adjust credit limits as needed, and cancel or deactivate cards when appropriate
  • Monitor and report on metrics, and propose strategies to meet KPIs and SLAs
  • Ensure compliance with regulatory standards and company policies
  • Train, mentor, and assess the performance of AP and T&E staff
  • Work with various departments within GBS to ensure smooth end-to-end processing
  • Foster and maintain strong relationships with vendors and other stakeholders

Essential:
Qualifications and Experience

  • Bachelor's degree in Finance, Accounting, Business Administration, or a related field
  • 7+ years of relevant experience in accounts payable, expense auditing, or financial management
  • 2+ years in a management position
  • Highly detail-oriented with the ability to work under tight deadlines
  • Experience managing a team in a high-volume, fast-paced environment
  • Strong leadership and communication skills

Preferred:

  • Master's degree in a relevant field or Chartered Accountant designation

Technical Skills and Knowledge

Essential:

  • Highly proficient with Microsoft Office Suite
  • Familiarity with financial software and Oracle
  • Expert level understanding of payables and expense processes and best practices

Languages

  • Fluency in English and proficiency in at least one additional language (Thai or Mandarin), both spoken and written, is required

Other Details

  • Amenable to work on a day shift schedule
  • Amenable to work during PH Holidays
  • Amenable to work in Quezon City
  • Amenable to work 3x/week RTO

Our Commitment to Our People
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.

Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.

Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.

Together, we have the opportunity – and the power – to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team

Our Commitment to Inclusion & Belonging
At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.

Equal Opportunity Employer
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.