Financial Services- General Operations Coordinator

Financial Services- General Operations Coordinator

Posted today

Job Description

We are looking for a highly organized and detail-oriented General Operations Manager to manage the resolution and documentation of issues, bugs, and SEVs across all Aven projects in Asana. This role requires strong operational management skills, collaboration with cross-functional teams, and a deep understanding of operational processes. You will also be responsible for various general operations tasks, including managing personnel feedback, performance metrics, operational reports, and inventory while ensuring the smooth execution of projects in Asana.

Key Responsibilities:

• Standardizing performance management, onboarding, supporting team managers. This includes ensuring performance feedback is timely gathered and shared, coaching systems are implemented, and the overall performance of all teams are improving.
• Managing the internal and external knowledge base (FAQs, Operations Manual), collaborating with all frontline teams who contribute to it.
• Tracking bugs, SEVs, issues across Aven projects within Asana, ensuring their documentation and remediation are complete.
• Monitoring overall task management across Asana for best practices, coaching teams on new initiatives, reviewing and standardizing metrics dashboards.
• Assist in developing and implementing operational processes to enhance efficiency and productivity.
• Support various EYT-related tasks as needed.

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Operational Tasks:

• Itemize, review, and track tasks or projects on SCRUM documents to ensure ongoing updates and progress. Can get a project done end-to-end.
• Support various EYT-related tasks as needed.

Collaboration and Communication:

• Work closely with team members across multiple departments to ensure smooth operations and effective communication.
• Facilitate discussions to address operational issues and provide updates on project progress.
• Serve as the primary point of contact for operational inquiries and issue resolution.

Qualifications:

• Proven experience in operations management, project management, or a related field.
• Exceptional organizational skills with a solid attention to detail.
• Proficiency in data analysis tools and software, including Excel and basic SQL.
• Ability to understand, analyze, and resolve complex issues with practical solutions.
• Excellent communication, collaboration, and problem-solving abilities.
• Proficiency, speed, and accuracy in written communication.
• Fluent, clear, and well-articulated in English.
• Strong time management skills and the ability to manage multiple tasks in a fast-paced environment.
• Experience with customer communication tools (e.g., ZenDesk), task management tools, Google Drive, and email.
• High level of integrity and a solid commitment to maintaining confidentiality.
• Detail-oriented with a focus on accuracy, especially in a financial services context.
• Bachelor's degree or equivalent work experience in financial services.
• Flexibility to work US Pacific Time hours (8 AM to 5 PM) with a one-hour break.

Preferred Qualifications:

• Familiarity with issue tracking and remediation processes.
• Proficiency in using Asana or similar project management and documentation tools.

Administrative & Office Management Executive (47684)

Posted today

Job Description

Responsibilities include overseeing office administration, supporting Japanese expatriates and visitors, payroll processing, compliance reporting, labor law requirements, confidentiality, coordinating with government agencies and external service providers, maintaining records, and contributing to future local incorporation of the office.

Must:

• Proven experience in administration, HR, payroll, accounting, secretarial support, or office management.
• Familiarity with Philippine labor law, payroll processing, and statutory reporting requirements.
• Strong organizational skills with ability to handle confidential information.
• Proactive and independent, with the ability to drive tasks without constant supervision.
• Effective communication in English and Filipino.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Intern/Trainee Office Management and Administrative

₱ - ₱ Y PricewaterhouseCoopers Business Services Philippines Co., Ltd. ("PwC BSP")

Posted today

Job Description

Qualifications:

• Currently pursuing Business Administration or related field.
• Willing to report in Cebu Office.
• Responsible for managing and coordinating office operations, ensuring smooth workflow, and supporting teams or executives with tasks such as scheduling, documentation, communication, and data management.

Job responsibilities:

• Office Management: Organizing files, managing supplies, and maintaining office systems.
• Scheduling: Coordinating meetings, appointments, and travel arrangements.
• Communication: Handling phone calls, emails, and correspondence on behalf of teams or executives.
• Documentation: Preparing reports, presentations, and maintaining records.
• Data Entry & Management: Updating databases, spreadsheets, and filing systems.
• Support Services: Assisting departments like operations with administrative tasks.

Retail Sales and Office Management Staff

Posted today

Job Description

VIA DURINI is currently looking for Retail Sales and Office Management Staff

Responsibilities include acting as point of contact for showroom, assisting Sales with presentations and quotations, lead generation, filing records, inventory management, petty cash, documentation, HR and onboarding support, recruitment, and HR policy inquiries.

Qualifications:

• Bachelor's degree in Business Management, Architecture, Interior Design, or related field.
• 2 years of sales experience preferred; strong interest welcome for fresh graduates.
• Ability to develop relationships with colleagues, clients, and stakeholders.
• Knowledge of high-end furniture or real estate market a plus.
• Initiative, independence, flexibility, English fluency, strong communication, time management, and problem-solving skills.

Job Type: Full-time

• Additional leave
• Promotion to permanent employee

Administrative Support

Posted today

Job Description

Location: Makati

Key Responsibilities:

BIR & Government Compliance

• Prepare and issue BIR Service Invoices and Form 2307 as required.

Banking Coordination

• Facilitate bank transactions and maintain documents and account compliance.

Business Document Management

• File, organize, and safekeep critical documents; maintain document tracking; uphold confidentiality.

Office Administration & Logistics

• Manage receipts, inventory, office cleanliness, procurement, and event support.

Qualifications:

• Bachelor's degree; experience in administrative or secretarial roles advantageous.
• MS Office proficiency; strong organizational and communication skills.
• Detail-oriented and able to handle confidential information.

Job Type: Full-time

Willingness to travel: 100% (Preferred)

Administrative Support

Posted today

Job Description

Job Qualifications:

• Bachelor\'s degree or equivalent in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance preferred.
• Data privacy and labor documentation knowledge in the Philippines.
• Detail-oriented and discreet; proficient in Microsoft Office and scanning tools.
• Amenable to work in Makati City and available ASAP.

Job Responsibilities:

• Review and categorize physical PX documents, identify gaps, scan and digitize, index files, ensure secure transfer and storage, and assist with audits.

Administrative Support

Pasig City, National Capital Region ₱ - ₱

Job Description

Job Summary: To ensure efficient servicing of agents and clients in policy issuance and documentation through organized recording and encoding.

Roles & Responsibilities:

• After sales support, safekeeping of assets and forms, compute premiums, prepare statements and policy documentation, ensure timely submissions.

Skills & Qualifications:

• Bachelor's degree; insurance experience advantageous but not required.
• Proficient in Excel and Word; good communication.

Other Requirements:

• Willing to be under agency; available ASAP.

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