Executive Assistant

4 weeks ago


Manila, Philippines AS White Global Full time

Overview

Executive Assistant role at AS White Global. The client is a recruitment advisory firm specializing in bespoke advocacy for executive insurance brokers across the Asia-Pacific, Middle East, Europe, and the United Kingdom. They deliver tailored search solutions worldwide and seek a proactive, detail-oriented Executive and Admin Assistant to support high-impact mandates in the global insurance broking sector, combining executive support with recruitment coordination.

ASW Global operates on a Hybrid model, requiring 3 days onsite at the BGC office and 2 days working from home, with a regular shift schedule of 6:00 AM to 3:00 PM Manila time to align with Australian business hours.

Key Responsibilities
  • Manage calendars, schedule meetings, and coordinate both virtual and in-person engagements.
  • Prepare briefing packs, presentations, reports, and client documentation.
  • Handle confidential correspondence and ensure timely follow-ups.
  • Assist with candidate and client communications, including interview scheduling and feedback collection.
  • Maintain accurate records in JobAdder (CRM) and track progress across multiple search assignments.
  • Format CVs, reports, and candidate profiles for client presentation.
  • Support the implementation and optimization of AI tools to streamline workflows and improve productivity.
  • Provide personal assistance with tasks such as booking travel, restaurants, and managing subscriptions or bills.
Skills, Experience & Qualifications
  • Bachelor’s degree in Business Administration, Human Resources or a related field.
  • At least 3 years of proven experience in executive support, recruitment, or professional services.
  • Strong organizational skills with the ability to manage competing priorities in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft 365 and LinkedIn Recruiter; experience with JobAdder is an advantage.
  • Confidence with tech platforms and AI tools, with a proactive problem-solving mindset.
  • High levels of discretion, professionalism, and adaptability.
ASW Offers
  • Be part of a Great Place to Work certified company that's going places
  • Thrive in a dynamic, inclusive, and supportive culture that celebrates collaboration, diversity, and shared success across borders.
  • Enjoy competitive compensation that recognises your skills and contributions.
  • Work with global clients and stakeholders, gaining valuable international exposure.
  • Comprehensive medical benefits to support your well-being, covering your family member(s).
  • Generous paid leave entitlements, because life outside work matters too.
  • Exciting team outings, company events, and travel opportunities, like our annual overseas trips, unforgettable parties, and more.
  • Collaborate with colleagues across Malaysia, Vietnam, the Philippines, and Australia, expanding your global perspective.
  • Ongoing training and career development tailored to your role and the industry.
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