Talent Acquisition Administrator

Talent Acquisition Administrator - Makati

Posted 1 day ago

Are you Robert Walters? Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds. We help organisations find the skills and solutions to reach their goals and assist talented professionals to power their unique potential. We offer our people incredible career opportunities as well as an inclusive culture and flexible working.

About The Role: Working as part of a centralized TA shared service team across the region as a Talent Acquisition Administrator you will be responsible for ensuring the smooth running of the recruitment administration processes from initial role creation to candidate start date driving a best-in-class candidate and hiring manager experience.

Responsibilities

• Work with TA Business Partners within the region to ensure the correct hiring approval obtained for each vacancy.
• Utilize the relevant TA systems and databases to ensure all roles are created in the system within a timely manner.
• Support TA Business Partners with the advertising of roles via Broadbean and alternative additional advertising channels.
• Liaise with managers and candidates to co-ordinate and confirm interview and assessments ensuring everyone is fully prepared with key supporting documentation.
• Communicating with candidates via the online recruiting system, email or by telephone, as directed by the team.
• General support on interview days, ability to run interview schedules independently and liaise with candidates and the business where necessary.
• Creation and administration of relevant testing where relevant in a recruitment process.
• Completion of relevant contract generation forms and processes to be sent to HR Administration teams for contract generation (where applicable regionally).
• Initiation and oversight of Pre-Employment Screening (PES) process - liaising with HR & PES team accordingly.
• Ensuring new joiners are screened to start, have signed contract, and have starter details before their first day - maintaining high level of candidate engagement prestart.
• Identification and implementation of process efficiencies and continuous improvement initiatives to drive enhanced candidate and hiring manager experience.
• Administering and collating/initial analysis of candidate and hiring manager surveys.
• Support regional TA Business Partners with the high-level screening of referral candidates ensuring the correct forms and tracking of referee details is captured and processed as required.
• Tracking and reporting on key activity and metrics for the regional team (including ownership of vacancy trackers, onboarding and PES trackers).
• Liaise with regional finance teams to ensure maintenance of Rec2Rec spend globally.
• Support with systems and process training for new starters where required to members of TA team.
• Maintaining relevant process documentation and standard operating procedures for the Talent Acquisition team.
• Maintain candidate data and update recruitment systems and databases.
• Support across TA team with other administrative duties as required.

Who You Are

• 2 or more years of experience in recruitment coordination, interview scheduling, talent acquisition administration, or similar roles.
• Strong ability to prioritize tasks effectively under tight deadlines and managing high volumes of work while maintaining accuracy.
• Proactive approach to identifying inefficiencies and suggesting improvements.
• Experience using Applicant Tracking Systems (ATS), HRIS platforms, or similar tools.
• Strong attention to detail to ensure accuracy in scheduling, data entry, and documentation.
• Proven ability to work collaboratively with cross-functional teams (recruiters, hiring managers, HR teams).

EEO Statement

As a Disability Confident Employer, Robert Walters is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any accommodations or adjustments as a result of a disability, impairment or health condition, please do not hesitate to let me know.

Robert Walters - Global Talent Solutions. Apply now.