Home-Based Administrative Services Specialist

Administrative & Office Management Executive (47684)

Posted today

Job Description

Responsibilities

• Oversee office administration, including general affairs, HR, accounting, and secretarial tasks
• Support Japanese expatriates and visitors with travel, logistics, and office coordination
• Assist with payroll processing, compliance reporting, and labor law requirements
• Manage confidential information with professionalism and discretion
• Coordinate with government agencies (tax, labor, etc.) and external service providers (law firms, accounting firms, consultants)
• Prepare and maintain reports, records, and documentation for smooth office operations
• Contribute to procedures and requirements related to the future local incorporation of the office

MUST

• Proven experience in administration, HR, payroll, accounting, secretarial support, or office management
• Familiarity with Philippine labor law, payroll processing, and statutory reporting requirements
• Strong organizational skills with the ability to handle confidential information responsibly
• Proactive and independent, with the ability to drive tasks without constant supervision
• Effective communication skills in English and Filipino
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Retail Sales and Office Management Staff

Posted today

Job Description

VIA DURINI is currently looking for Retail Sales and Office Management Staff

DUTIES AND RESPONSIBILITIES:

• Be the Point of Contact for the showroom in the absence of the MD or any Senior Sales team member. Take down general information for walk-in clients, assist, and greet them.
• Assist with the Sales team for the preparation of presentations, proposals, and quotations. Assistance during job/site visit if needed.
• Assist Sales team identify new clients through various lead generation methods such as cold calling, topline research on social media, yellow pages, or other methods of gaining contact information of companies relevant to the industry
• Organizing filing of records: sales invoice, check and cash vouchers, delivery receipts, etc ensuring confidentiality at all times
• Maintain and update the inventory of the showroom. Create requests of needed supplies
• Manage petty cash system
• Document daily administrative tasks; maintain the record and files
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
• Manage and record all incoming and outgoing documents
• Maintain training records and databases to track participant attendance, feedback, and completion
• Manage employee records (201 file) and provide support to the Office Management team on new hire onboarding, terminations, and updating employee information in database
• Provide HR-related support such as recruitment, monitor and manage employee time off request, payroll processing, employee benefits
• Escalate any employee inquiries regarding HR policies, benefits, and other HR-related matters to the Office Management team
• Provide administrative functions and perform other duties and related activities as assigned by the President/MD

QUALIFICATIONS:

• Bachelor's degree in Business Management, Architecture, Interior Design, or related field
• At least 2 years of experience in sales is preferred, but fresh graduates with a strong interest in sales are encouraged to apply
• Ability to develop and maintain positive relationships with colleagues, clients, and stakeholders
• Working knowledge of the high-end furniture or real estate market in the Philippines is a plus
• Must have a high degree of initiative, independence and flexibility with the ability to think out of the box
• Must be fluent in English with strong verbal and written communication skills
• Time management and organization - use a variety of organization methods, including calendar management to handle multiple projects
• Ability to work independently and prioritize tasks effectively with strong problem-solving skills, detail-oriented, with a can-do attitude

Initial Interview

Final Interview

• 2302 Chino Roces Ave. Ext. Makati City (Via Durini)

Walk-in applicants are accepted between 9AM to 1PM at Quadrotiles Building. Look for HR Christine.

Job Type: Full-time

• Additional leave
• Promotion to permanent employee

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have a background/experience with sales, operations, and HR?

Education:

• Bachelor's (Preferred)

Language:

Office Staff/management Trainee

Posted today

Job Description

Qualification: Bachelor’s Degree is highly preference; Fresh Graduate are welcome to apply; Computer literate with experience using Microsoft Suite and other data entry programs; Proficient and dexterous typist; Can encode data with speed and accuracy; Ability to quickly process and organize information; High attention to detail; Adept at file management; Able to effectively time-manage and prioritize tasks; Strong troubleshooting and critical thinking skills; Finishes work in an efficient and timely manner

Schedule: Flexible shift

Ability to commute/relocate: Manila: Reliably commute or planning to relocate before starting work (required)

Administrative Specialist

Posted 1 day ago

Job Description

The Administrative Specialist will be responsible for managing various administrative tasks and, more importantly, overseeing the procurement process to secure goods and services at competitive prices. The successful applicant will contribute to the company's overall success by maintaining a well-organized office and ensuring the implementation of an efficient and streamlined procurement processes.

Responsibilities and Duties:

A. General Administration Functions

• Oversee general administrative tasks, including answering phone calls, managing emails and attending to guests
• Ensure availability of office supplies and equipment, supervise order replacements as needed, and ensure that the office is well-organized
• Assist with scheduling meetings, coordinating appointments, and managing calendars and meeting rooms
• Lead in the preparation and distribution of internal and external correspondence, reports, and documents
• Organize and maintain company records, both in soft copy and hard copy form
• Coordinate and assist in planning company events and gatherings
• Perform other task related to General Administration that may be assigned by the immediate superior from time to time

B. Buyer Functions

• Lead in the development and implementation of effective procurement strategies and policies to optimize sourcing and purchasing processes
• Identify reliable suppliers, negotiate contracts, and manage vendor relationships to ensure the quality and cost-effectiveness of goods and services
• Evaluate supplier performance, quality, and delivery lead times and implement improvements as necessary or in a timely manner (quarterly, annually, others)
• Maintain a well-organized database of supplier information, contracts, and pricing agreements
• Collaborate with various departments to understand their procurement needs and develop procurement plans to meet those needs
• Analyze market trends and pricing and effectively recommend adjustments to procurement strategies
• Ensure compliance with company procurement policies and relevant laws and regulations
• Prepare and process canvassing sheets, purchase orders, track deliveries, and manage inventory levels
• Assist in cost analysis and budget management for procurement-related expenses

C. Perform other task/s as assigned.

Qualifications:

• Bachelor's degree in business administration, Supply Chain Management, or a related field is preferred
• At least 3 of years proven experience in both general administration and procurement/buying roles
• Proficiency in using office software, including Microsoft Office Suite and/or procurement software
• Knowledge of procurement best practices, negotiation skills, and vendor management
• Familiarity with relevant laws and regulations in procurement
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Adaptability and problem-solving skills to handle unexpected situations
• Ability to work independently and as part of a team

Job Types: Full-time, Permanent

• Company events
• Promotion to permanent employee
• Transportation service provided

Administrative Specialist

Posted 1 day ago

Job Description

General Scope of Services

Clerical and Administrative Support

• Provide comprehensive administrative assistance, including scheduling meetings, reserving rooms, and coordinating asset requests
• Manage access provisioning and deactivation for project resources
• Assist in vendor onboarding activities, including SARF/Work Order processing, seat planning, and related logistics
• Format, print, and route documents—such as contracts—for signature and notarization, ensuring compliance with document standards
• Maintain and organize project artifacts within the designated SharePoint project repository
• Support service-related activities, including logging and tracking of project tickets and issues
• Coordinate and route billing-related documents such as Certificates of Completion and Acceptance (COCA)
• Facilitate vendor invoice processing in collaboration with the Procurement team and track financial documents through the IPS system
• Provide assistance with application installations, tool evaluations, and related processes such as PRR, ORR, and security compliance requirements

Qualifications

• A graduate of any four-year college degree
• Proven experience in providing administrative support and coordination functions
• Excellent communication skills, capable of interacting professionally with Department Heads, Unit Heads, and occasionally with foreign consultants
• Highly organized, with the ability to manage and maintain multiple documents and files effectively
• Strong attention to detail, especially when handling cost-related documentation that requires accuracy and thorough tracking
• Proactive communicator who demonstrates initiative in following up with stakeholders across different departments within the organization
• Must be willing to work in Ortigas or Makati City

Administrative Specialist

Ayala Alabang, National Capital Region ₱ - ₱ Y Empire Shared Services Philippines Inc.

Posted today

Job Description

The Administrative Specialist will be responsible for managing various administrative tasks and, more importantly, overseeing the procurement process to secure goods and services at competitive prices. The successful applicant will contribute to the company's overall success by maintaining a well-organized office and ensuring the implementation of an efficient and streamlined procurement processes.

Responsibilities and Duties:

A. General Administration Functions

• Oversee general administrative tasks, including answering phone calls, managing emails and attending to guests
• Ensure availability of office supplies and equipment, supervise order replacements as needed, and ensure that the office is well-organized
• Assist with scheduling meetings, coordinating appointments, and managing calendars and meeting rooms
• Lead in the preparation and distribution of internal and external correspondence, reports, and documents
• Organize and maintain company records, both in soft copy and hard copy form
• Coordinate and assist in planning company events and gatherings
• Perform other task related to General Administration that may be assigned by the immediate superior from time to time

B. Buyer Functions

• Lead in the development and implementation of effective procurement strategies and policies to optimize sourcing and purchasing processes
• Identify reliable suppliers, negotiate contracts, and manage vendor relationships to ensure the quality and cost-effectiveness of goods and services
• Evaluate supplier performance, quality, and delivery lead times and implement improvements as necessary or in a timely manner
• Maintain a well-organized database of supplier information, contracts, and pricing agreements
• Collaborate with various departments to understand their procurement needs and develop procurement plans to meet those needs
• Analyze market trends and pricing and effectively recommend adjustments to procurement strategies
• Ensure compliance with company procurement policies and relevant laws and regulations
• Prepare and process canvassing sheets, purchase orders, track deliveries, and manage inventory levels
• Assist in cost analysis and budget management for procurement-related expenses

C. Perform other task/s as assigned.

Qualifications:

• Bachelor's degree in business administration, Supply Chain Management, or a related field is preferred
• At least 3 of years proven experience in both general administration and procurement/buying roles
• Proficiency in using office software, including Microsoft Office Suite and/or procurement software
• Knowledge of procurement best practices, negotiation skills, and vendor management
• Familiarity with relevant laws and regulations in procurement
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Adaptability and problem-solving skills to handle unexpected situations
• Ability to work independently and as part of a team

Job Types: Full-time, Permanent

• Company events
• Promotion to permanent employee
• Transportation service provided

Administrative Specialist

Posted 1 day ago

Job Description

General Scope of Services

Clerical and Administrative Support

• Provide comprehensive administrative assistance, including scheduling meetings, reserving rooms, and coordinating asset requests
• Manage access provisioning and deactivation for project resources
• Assist in vendor onboarding activities, including SARF/Work Order processing, seat planning, and related logistics
• Format, print, and route documents—such as contracts—for signature and notarization, ensuring compliance with document standards
• Maintain and organize project artifacts within the designated SharePoint project repository
• Support service-related activities, including logging and tracking of project tickets and issues
• Coordinate and route billing-related documents such as Certificates of Completion and Acceptance (COCA)
• Facilitate vendor invoice processing in collaboration with the Procurement team and track financial documents through the IPS system
• Provide assistance with application installations, tool evaluations, and related processes such as PRR, ORR, and security compliance requirements

Qualifications

• A graduate of any four-year college degree
• Proven experience in providing administrative support and coordination functions
• Excellent communication skills, capable of interacting professionally with Department Heads, Unit Heads, and occasionally with foreign consultants
• Highly organized, with the ability to manage and maintain multiple documents and files effectively
• Strong attention to detail, especially when handling cost-related documentation that requires accuracy and thorough tracking
• Proactive communicator who demonstrates initiative in following up with stakeholders across different departments within the organization
• Must be willing to work in Ortigas or Makati City

Administrative Specialist

Ayala Alabang, National Capital Region ₱ - ₱ Y Empire Shared Services Philippines Inc.

Posted today

Job Description

The Administrative Specialist will be responsible for managing various administrative tasks and, more importantly, overseeing the procurement process to secure goods and services at competitive prices. The successful applicant will contribute to the company's overall success by maintaining a well-organized office and ensuring the implementation of an efficient and streamlined procurement processes.

Responsibilities and Duties:

A. General Administration Functions

• Oversee general administrative tasks, including answering phone calls, managing emails and attending to guests
• Ensure availability of office supplies and equipment, supervise order replacements as needed, and ensure that the office is well-organized
• Assist with scheduling meetings, coordinating appointments, and managing calendars and meeting rooms
• Lead in the preparation and distribution of internal and external correspondence, reports, and documents
• Organize and maintain company records, both in soft copy and hard copy form
• Coordinate and assist in planning company events and gatherings
• Perform other task related to General Administration that may be assigned by the immediate superior from time to time

B. Buyer Functions

• Lead in the development and implementation of effective procurement strategies and policies to optimize sourcing and purchasing processes
• Identify reliable suppliers, negotiate contracts, and manage vendor relationships to ensure the quality and cost-effectiveness of goods and services
• Evaluate supplier performance, quality, and delivery lead times and implement improvements as necessary or in a timely manner
• Maintain a well-organized database of supplier information, contracts, and pricing agreements
• Collaborate with various departments to understand their procurement needs and develop procurement plans to meet those needs
• Analyze market trends and pricing and effectively recommend adjustments to procurement strategies
• Ensure compliance with company procurement policies and relevant laws and regulations
• Prepare and process canvassing sheets, purchase orders, track deliveries, and manage inventory levels
• Assist in cost analysis and budget management for procurement-related expenses

C. Perform other task/s as assigned.

Qualifications:

• Bachelor's degree in business administration, Supply Chain Management, or a related field is preferred
• At least 3 of years proven experience in both general administration and procurement/buying roles
• Proficiency in using office software, including Microsoft Office Suite and/or procurement software
• Knowledge of procurement best practices, negotiation skills, and vendor management
• Familiarity with relevant laws and regulations in procurement
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Adaptability and problem-solving skills to handle unexpected situations
• Ability to work independently and as part of a team

Job Types: Full-time, Permanent

• Company events
• Promotion to permanent employee
• Transportation service provided

Administrative Specialist

Taguig, National Capital Region First Oceanic Property Management

Posted today

Job Description

BS in Business Administration or other related field; At least 1 year of work experience; Familiar with all statutory regulations in property management and administration

Job Types: Full-time, Permanent

Benefits: Paid training

Schedule: 8 hour shift

Supplemetal pay types: 13th month salary, Bonus pay

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