Home-Based Administrative Services Specialist

Administrative & Office Management Executive (47684)

Posted today

Job Description

Responsibilities

• Oversee office administration, including general affairs, HR, accounting, and secretarial tasks
• Support Japanese expatriates and visitors with travel, logistics, and office coordination
• Assist with payroll processing, compliance reporting, and labor law requirements
• Manage confidential information with professionalism and discretion
• Coordinate with government agencies (tax, labor, etc.) and external service providers (law firms, accounting firms, consultants)
• Prepare and maintain reports, records, and documentation for smooth office operations
• Contribute to procedures and requirements related to the future local incorporation of the office

Qualifications

• Proven experience in administration, HR, payroll, accounting, secretarial support, or office management
• Familiarity with Philippine labor law, payroll processing, and statutory reporting requirements
• Strong organizational skills with the ability to handle confidential information responsibly
• Proactive and independent, with the ability to drive tasks without constant supervision
• Effective communication skills in English and Filipino
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Note: This advertiser has chosen not to accept applicants from your region.

Retail Sales and Office Management Staff

Posted today

Job Description

VIA DURINI is currently looking for Retail Sales and Office Management Staff

DUTIES AND RESPONSIBILITIES :

• Be the point of contact for the showroom in the absence of the MD or any senior sales team member. Take down general information for walk-in clients, assist, and greet them.
• Assist with the Sales team for preparation of presentations, proposals, and quotations; assist during job/site visits if needed.
• Assist Sales team to identify new clients through various lead generation methods (cold calling, topline research on social media, yellow pages, etc.).
• Organize filing of records: sales invoices, checks, cash vouchers, delivery receipts, etc., ensuring confidentiality.
• Maintain and update showroom inventory; create requests for needed supplies.
• Manage petty cash system.
• Document daily administrative tasks; maintain records and files.
• Coordinate schedules, arrange meetings, distribute memos and reports, and keep everyone updated on company news.
• Manage and record all incoming and outgoing documents.
• Maintain training records and databases to track attendance, feedback, and completion.
• Manage employee records (201 file) and support onboarding, terminations, and updates in the database.
• Provide HR-related support such as recruitment, monitor and manage time off requests, payroll processing, and employee benefits.
• Escalate HR inquiries to the Office Management team.
• Provide administrative functions and perform other duties as assigned by the President/MD.

Qualifications

• Bachelor's degree in Business Management, Architecture, Interior Design, or related field.
• At least 2 years of sales experience preferred; fresh graduates with strong interest in sales are encouraged to apply.
• Ability to develop and maintain positive relationships with colleagues, clients, and stakeholders.
• Knowledge of high-end furniture or real estate market in the Philippines is a plus.
• High initiative, independence and flexibility; able to think creatively.
• Fluent in English with strong verbal and written communication skills.
• Time management and organization; calendar management for multiple projects.
• Ability to work independently and prioritize tasks with strong problem-solving skills, detail-oriented, can-do attitude.

Location/Interview

Initial Interview

Final Interview

• 2302 Chino Roces Ave. Ext. Makati City (Via Durini)

Walk-in applicants accepted 9AM-1PM at Quadrotiles Building; look for HR Christine.

Job Type: Full-time

• Additional leave
• Promotion to permanent employee

Ability to commute/relocate: Makati (Preferred)

Application Question(s)

• Do you have a background/experience with sales, operations, and HR?

Education

• Bachelor's (Preferred)

Language

Note: This advertiser has chosen not to accept applicants from your region.

Office Staff/Management Trainee

Posted today

Job Description

Qualifications:

• Bachelor’s Degree preferred
• Fresh graduates welcome; computer literate with Microsoft Office
• Proficient with data entry and file management; strong attention to detail
• Ability to manage time and prioritize tasks
• Willingness to commute/relocate to Manila

Note: This advertiser has chosen not to accept applicants from your region.

Administrative Specialist

Ayala Alabang, National Capital Region ₱ - ₱ Y Empire Shared Services Philippines Inc.

Posted today

Job Description

The Administrative Specialist will manage administrative tasks and oversee procurement to secure goods and services at competitive prices; maintain a well-organized office and implement streamlined procurement processes.

Responsibilities and Duties:

• A. General Administration Functions: Oversee general administrative tasks, manage office supplies and equipment, organize records, and schedule meetings.
• B. Buyer Functions: Develop procurement strategies, identify suppliers, negotiate contracts, evaluate performance, manage vendor relations, maintain contracts database, ensure policy compliance, process purchase orders and track deliveries.
• C. Perform other tasks as assigned.

Qualifications:

• Bachelor's degree in business administration, supply chain management, or related field preferred
• 3+ years in general administration and procurement/buying
• Proficiency with MS Office and procurement software; knowledge of procurement best practices
• Strong organizational and multitasking skills; excellent communication
• Willing to work in Ortigas or Makati City

Job Types: Full-time, Permanent

Note: This advertiser has chosen not to accept applicants from your region.

Administrative Specialist

Taguig, National Capital Region First Oceanic Property Management

Posted today

Job Description

Administrative Specialist (R&D) is responsible for safeguarding intellectual property, ensuring data accuracy, and supporting product development through document and master data management.

Document Control & Compliance

• Handle confidential R&D documents; ensure accuracy and secure distribution
• Document audits and improve document database/masterlist
• Support external audit compliance

Master Data Management (SAP & SKP)

• Upload/manage BOM and item codes in SAP/SKP; maintain confidentiality
• Coordinate with Finance on cost roll-ups; act as R&D point person for SAP/SKP issues

System & Process Development

• Administer document management systems; develop processes and guides; monitor revisions
• Release documents to pre-qualified users and track/report

Cross-functional Coordination

• Communicate with suppliers on regulatory updates; coordinate with PH R&D and other units on initiatives and FSSC requirements

Other Responsibilities

• Maintain archives of documents; support confidentiality and project agreements
• Perform related duties

Qualifications

• Bachelor’s degree in any four-year field
• Experience in document control, master data management, and SAP is a plus
• Strong organizational, analytical, and confidentiality skills
• Willing to work in Calamba, Laguna on a hybrid basis

Job Type: Full-time

Ability to commute/relocate: Calamba, Laguna (Preferred)

Note: This advertiser has chosen not to accept applicants from your region.

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