Accounts Payable Specialist

Overview

Airspace is a tech-enabled freight forwarder that is redefining how the world's most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees based around the world, with a European headquarters in Amsterdam, The Netherlands. As a leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver mission-critical items faster, more transparently, more securely, and more accountably than ever before. The items we deliver range from organs for transplant to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors.

Airspace has been rated as one of America’s best Startup Employers, listed among CNBC’s Disruptor 50 companies, and featured as an Innovation and Disruption leader by CBS News. We are backed by investors including Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures, and have raised more than $140M to date.

We are growing rapidly and seeking passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping time-critical logistics.

This is not a boring check-cutting/number-crunching accounting position. You will be tasked with a variety of tasks including job costing for independently contracted drivers using our proprietary software, NetSuite and Bill.com. Other responsibilities within Accounts Payable include vendor set-up, vendor relations, and data entry. This is a fast-paced, full-time role aligned with our current growth projections. If you are an Accounts Payable Specialist looking to contribute to a growing startup in a fun, team environment, apply today

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process.
• Research information to provide accurate and timely solutions to vendors, resolve disputes and escalate when necessary.
• Verify the accuracy of vendor invoices, align charges to internal software, enter charges according to rates, confirm payment terms, and ensure correct general ledger codes are used.
• Create debit/credit memos and ensure correct approval.
• Ensure correct coding and authorization as well as sufficient contracts and documentation.
• Assist the Experienced AP Specialist in triaging sync errors between NetSuite & Bill.com.
• Monitor vendor account balances, track expenses, prepare analyses of accounts and vendor relationships.
• Analyze vendor balances to assist with monthly accruals.
• Investigate and resolve problems associated with processing invoices and vendor accounts.
• Add new vendors to NetSuite and Bill systems.
• Support the Experienced AP Specialist with ad hoc projects as needed.

• 2+ years Accounts Payable experience required.
• Proficiency in Microsoft Excel (VLOOKUP, XLOOKUP, SUMIF, IF, PivotTables).
• Bill.com experience preferred.
• NetSuite experience a plus.
• Ability to work independently with very little supervision and to contribute as part of a fast-paced team.
• Excellent communication skills with a proven ability to interact with internal teams and external vendors in a kind, respectful, and solution-oriented manner.
• Professionalism and empathy in handling sensitive inquiries while maintaining positive relationships.
• Seeks clarification when information is unclear or incomplete to ensure accuracy and minimize delays.
• Strong analytical and quantitative skills, accuracy, and attention to detail in processing invoices, payments, and vendor records.
• Highly detail-oriented with a commitment to precision and quality in all tasks.

• We are One Team. We accomplish more when we work together.
• We make an Impact. We strive to influence our environment, customers, industry, and world positively.
• We are Passionate. We care deeply about our mission and raise the bar.
• We are Transparent. We practice open, honest, and sincere communication with our team and customers.
• We are Innovative. We never settle and continuously improve our product, service, and ourselves.

From life-saving organs to essential machinery components, Airspace is trusted by the world’s largest companies and most critical healthcare organizations to move time-sensitive shipments on time, every time. Our proprietary AI-powered platform is award-winning and protected by multiple patents, providing speed, reliability, and transparency in time-critical logistics. We are thinkers, builders, and doers, building and deploying AI in the world and assembling a world-class operations team. Airspace is on a hypergrowth trajectory while remaining focused on the needs of customers and team members.

With offices in Carlsbad, CA and in Europe (Amsterdam, Frankfurt, Stockholm, and London), we are scaling into new markets while continuing to innovate. We are backed by leading investors and have raised $140M to date. Join our team of 300+ technologists, futurists, and industry veterans as we work as One Team to revolutionize time-critical logistics.

Airspace is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, protected veteran status, disability, or other legally protected characteristics. Airspace participates in the E-Verify program for all locations.

For this role, the acquisition of recruitment agencies is not appreciated. Thank you for your understanding.