Executive Assistant

3 weeks ago

Quezon City, Philippines Arnocas Solutions Philippines Inc. Full time

Are you a highly organized, tech-savvy, and resourceful Executive Assistant? Join a dynamic and fast-paced environment supporting a Perth-based executive—where no two days are the same and your impact is truly valued.

About the Role

This is a multifaceted support role offering a mix of business, personal, and administrative tasks. You'll work closely with a seasoned executive to manage daily operations, communications, and priorities—ensuring everything runs smoothly.

Key Responsibilities Executive Support
  • Manage calendars, appointments, and meetings
  • Draft emails, prep agendas, take virtual meeting notes, and follow up on action items
  • Monitor inboxes and messaging platforms—responding or escalating as needed
  • Coordinate domestic and international travel plans
Business Planning & Reporting
  • Track progress on business goals and KPIs
  • Prepare summary reports, dashboards, and planning snapshots
  • Support operational workflows and pipeline tracking
LinkedIn & Personal Branding
  • Maintain and enhance the executive’s LinkedIn profile
  • Draft content aligned with business goals and thought leadership
  • Ensure consistent online visibility
Events & Office Coordination
  • Organize business and personal events, logistics, invites, bookings, and follow-ups
  • Oversee office supply needs and staff day-to-day requirements
  • Manage travel logistics from start to finish
Personal Assistance
  • Handle personal appointments, errands, and life admin
  • Manage online orders, subscriptions, and reminders
Administrative & Operational Support
  • Maintain organized digital systems via Microsoft 365 (OneDrive, SharePoint)
  • Handle expense tracking and vendor payments
  • Research tools and service providers as needed
Basic IT & Tech Coordination
  • Perform light IT troubleshooting and software updates
  • Liaise with external IT support when needed
  • At least 3 years of experience in a similar Executive Assistant, Personal Assistant, or Virtual Assistant role
  • Available Monday to Friday during Perth business hours (AWST)
  • Strong command of Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, OneDrive)
  • Comfortable with virtual collaboration tools (Zoom, Slack, etc.)
  • Experience managing LinkedIn or online presence is a strong advantage
  • Tech-savvy and confident handling systems, subscriptions, and IT tasks

What we Offer

  • Back Office role with work-life balance
  • Hybrid work setup for flexibility and mobility
  • Laptop provided
  • Accessible location near GMA/Kamuning MRT
  • Government-mandated benefits: SSS, Pag-IBIG, PhilHealth
  • 13th-month pay
  • HMO coverage from Day 1
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