Executive Assistant

3 days ago

Quezon City, Philippines Manulife Full time

Manulife Quezon City, National Capital Region, Philippines The role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Executive Assistant is responsible for providing support to Vice President/s (VPs). Key responsibilities include managing calendars, arranging travel, coordinating and attending meetings, taking minutes, handling expense reimbursements, and providing general administrative support to the team. This role is essential for ensuring smooth and efficient operations, requiring confidentiality, professionalism, and exceptional organizational skills. The ideal candidate is proactive, detail-oriented and excels in a fast-paced environment. Role and Responsibilities Accountable to Vice President/s (VPs), the Executive Assistant is primarily responsible for the effective management of priorities through high quality administration and follow through of deliverables. Responsibilities include the following: Manages the diary of the VP and arranges their travel requirements. Crafts and organizes visitor itineraries, conduct research to prepare background information and briefing documents on business visitors. Coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions. Handles the expense reimbursements. Arrange technology desk side support for the executives and their business visitors when required. Assist with the planning and implementation of departmental events and activities. Help draft and send announcements on behalf of the executive. Assist in creating draft presentations if needed. Minor admin assistance to the team. Acts as back-up to other Executive Assistants. Qualifications 6+ years of relevant experience as an executive assistant, administrative assistant or similar role. Strong oral/written communication skills required to interact with senior officers and representatives Strong organizational and time management abilities, with a keen attention to detail. Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through) Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy Highly collaborative and results-oriented Proficient in making reports and deck/presentations Advanced Proficiency in MS Outlook Proficient in MS Office Suite which includes Power Point, Excel, Word, One Note Strong interpersonal skills and ability to work effectively with diverse teams. Excellent English written and verbal communication skills. Flexible on shift and overtime may be required when business visitors are on site. What We Offer We’ll empower you to learn and grow the career you want. We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words. As part of our global team, we’ll support you in shaping the future you want to see. Manulife is an equal opportunities employer. We welcome applications from all qualified candidates. #J-18808-Ljbffr

  • Executive Services Assistant

    1 week ago

    Batangas City, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant to the CEO

    1 week ago

    Cebu City, Central Visayas, Philippines Icon Executive Search Asia Full time ₱300,000 - ₱360,000 per year

    The Executive Assistant provides high-level administrative support to senior executives, ensuring the smooth operation of day-to-day activities. This role involves managing schedules, preparing reports, coordinating meetings, handling confidential information, and serving as a liaison between the executive and internal/external stakeholders.Key...

  • Executive Assistant

    3 weeks ago

    Quezon City, Philippines Trident General Insurance Agency Full time

    Overview Executive Assistant role, full-time on-site, located in Quezon City. The Executive Assistant will be responsible for executive administrative tasks, preparing expense reports, providing executive support, and general administrative assistance. Day-to-day duties include managing schedules, handling communications, organizing meetings, and assisting...

  • Executive Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines Bright League Solutions Inc. Full time ₱900,000 - ₱1,200,000 per year

    Company DescriptionBright League Solutions Inc. is a Philippine service provider specializing in manpower and recruitment. We are committed to delivering exceptional services to companies while providing employment opportunities to the community. Our mission is to match the right talents with the right organizations to foster growth and success.Role...

  • Executive Assistant

    8 hours ago

    Quezon City, National Capital Region, Philippines Trident General Insurance Agency Full time ₱900,000 - ₱1,200,000 per year

    Company DescriptionTrident General Insurance Agency is a provider of non-life insurance services, offering a variety of solutions tailored to meet the diverse needs of our clients. Specializing in automobile, construction, business, and liability insurances, we aim to provide the highest level of service and protection at competitive prices. Our team of...

  • Executive Assistant

    3 weeks ago

    Quezon City, Philippines Q2 HR Solutions Full time

    Enhance the Executive’s effectiveness by providing comprehensive administrative and information management support. Anticipate, identify, and address the needs of the Executive to ensure smooth operations. Develop, maintain, and improve office systems including data management and filing for efficient workflow and timely results. Organize, attend, and...

  • Executive Assistant

    4 days ago

    Quezon City, National Capital Region, Philippines Blueshift Energy Full time ₱600,000 - ₱1,200,000 per year

    Company DescriptionBlueshift Energy is a solar energy company dedicated to empowering individuals to switch to clean energy. Our solar investments help customers save on their monthly electricity bills, allowing them to spend their hard-earned money on what matters most. With top-quality solar panels that last over 25 years, we offer industry-leading...

  • Executive Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines Autokid Subic Trading Corporation Full time $70,000 - $120,000 per year

    Job SummaryThe Executive Assistant provides high-level administrative and executive support to senior management. The role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The Executive Assistant ensures efficient management of schedules, communications, and coordination of...

  • Executive Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines HR TechX Corp. Full time ₱900,000 - ₱1,200,000 per year

    The Executive Assistant must anticipate needs, handle last-minute changes, and ensure nothing falls through the cracks. The Executive Assistant is expected to be able respond 24/7 on call if urgent matter is needed to be done.Key ResponsibilitiesProvide full executive support to the Executive Chairman in both work and personal capacitiesMaintain complex...

  • Executive Assistant

    3 weeks ago

    Quezon City, Philippines JJKF Golden Prime Corporation Full time

    Overview An Executive Assistant is a professional responsible for managing the schedules and communications of key executives in their company, including but not limited to: Responsibilities Act as the point of contact among executives, employees, clients, and other external partners Monitoring and tracking the progress of the franchisee clients Manage...