Junior Executive Assistant

3 weeks ago

Pasig, Philippines Harbest Agribusiness Corporation Full time

The Junior Executive Assistant supports the Vice President by ensuring effective communication and coordination between the head office and all Harbest branch showrooms. The role includes monitoring branch compliance in showroom standards, report submissions, and implementation of promotions and social media activities. This position also involves coordinating with in-house experts for training sessions and assisting the Vice President in their administrative, scheduling, and operational support needs. The ideal candidate is reliable, highly organized, fast-working, and capable of handling multiple responsibilities with initiative.

Key Responsibilities
  • Branch Coordination & Compliance Monitoring
  • Act as the communication bridge between the VP’s office and all branch showrooms.
  • Ensure branches are compliant with:
  1. Showroom standards: cleanliness, merchandising, customer readiness
  2. Availability of products being promoted on social media
  3. Timely submission of operational reports to the head office
  4. Daily deposit confirmations for cash sales (monitoring only; no handling of AR)
  • Follow up and escalate non-compliance issues to the VP or Executive Assistant.
Product Training Support
  • Coordinate with in-house experts to schedule product knowledge refreshers for branch staff.
  • Ensure training schedules are followed and feedback is collected if needed.
  • Track which branches have completed training and identify those that require follow-up.
Social Media & Promotions Alignment
  • Coordinate with third-party media agencies to ensure campaign materials are received by branches on time.
  • Monitor if branches are posting promotions on schedule across their social media accounts.
  • Verify that advertised products are in stock in the branches prior to posting.
  • Consolidate weekly social media compliance reports for review.
Executive Assistance
  • Assist the Vice President in administrative and operational matters, including:
  1. Calendar and meeting coordination ◦ Drafting internal memos or communications
  2. Preparing briefs or reports based on branch updates
  3. Tracking action points from meetings with branch or department heads
  • Help streamline the VP’s daily activities by anticipating needs and taking initiative to resolve minor issues independently.
Qualifications
  • Bachelor's degree in Business Administration, Marketing, Communications, Operations, or related field.
  • 1–2 years experience in administrative, coordination, or retail support roles.
  • Strong organizational skills and the ability to multitask efficiently.
  • Proficient in spreadsheets, Google Drive, email communication, and basic office tools.
  • Familiar with social media platforms (Facebook, Instagram, TikTok, Youtube) and brand alignment practices.
  • Excellent verbal and written communication skills in both English and Filipino.
  • Trustworthy, fast worker, and can handle sensitive information with discretion.
  • Familiarity with Shopee, Lazada, and Wix is a plus.
Preferred Traits
  • Proactive and dependable — able to work with minimal supervision.
  • Comfortable working with multiple stakeholders across departments and branches.
  • Eager to learn and grow into a senior executive support or operations coordination role.
#J-18808-Ljbffr

  • Junior E-commerce Assistant

    5 days ago

    Pasig, National Capital Region, Philippines Zigzag Offshoring Full time ₱300,000 - ₱450,000 per year

    Zigzag is looking for a Junior E-commerce Assistant to join our teamAbout the roleThe Junior Ecommerce Assistant is an entry-level role within the Online Sales Team, providing essential administrative and operational support for the growth and maintenance of the website across AU and US markets. This role assists in day-to-day site upkeep, product updates,...

  • Junior Business Development Executive

    4 weeks ago

    Pasig, Philippines Azeus Systems Limited Full time

    On-site - Pasig | 3-5 Years Experience | Diploma | Full-time Job Description Description Azeus Systems Limited is seeking Junior Business Development Executives to join our dynamic sales team for Azeus Convene , our meeting and collaboration platform designed for Boards and Senior Leadership Teams of large enterprises and government agencies. In just...

  • Executive Assistant

    4 weeks ago

    Pasig, Philippines KDCI Outsourcing Full time

    Join to apply for the Executive Assistant role at KDCI Outsourcing Join to apply for the Executive Assistant role at KDCI Outsourcing Get AI-powered advice on this job and more exclusive features. Direct message the job poster from KDCI Outsourcing Talent Acquisition & Recruitment | Strategic Sourcing | Process Improvement | Recruitment Analytics |...

  • Executive Assistant

    4 weeks ago

    Pasig, Philippines Bigtime Empire Full time

    The Executive Assistant provides high-level administrative support to the company’s executive leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential communications, and ensuring the executive’s day-to-day operations run smoothly. The Executive Assistant serves as a gatekeeper, organizer, and...

  • Executive Assistant

    4 days ago

    Pasig, Philippines Pag-asa Steel Works, Inc. Full time

    Pag-asa Steel seeks an Executive Assistant who will be responsible for supporting senior executives, including administrative duties and resource management. Bachelor’s Degree Proven experience as an administrative assistant, senior executive assistant, or other secretarial position Knowledge of standard office administration, contracts, and document...

  • Executive Assistant

    1 day ago

    Pasig, National Capital Region, Philippines CMT Holdings Inc Full time ₱900,000 - ₱1,200,000 per year

    Job Title: Executive AssistantLocation: Ortigas, Pasig CityEmployment Type: Full-Time Department: Executive OfficeReports To: ExecutivesJob SummaryWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will be a trusted partner who can...

  • Executive Assistant

    1 week ago

    Pasig, National Capital Region, Philippines Asia Teleservices Inc Full time ₱420,000 - ₱540,000 per year

    We are currently looking for a VIRTUAL EXECUTIVE ASSISTANT who will provide high-level global support to multiple top-level executives (2–3 CEOs and other senior officials) from our North America-based clients.Job Overview:We are seeking a highly experienced, tech-savvy, and detail-oriented EXECUTIVE ASSISTANT to deliver administrative, operational, and...

  • junior network engineer

    5 days ago

    Pasig, National Capital Region, Philippines RADIUS TELECOMS INC. Full time ₱25,000 - ₱50,000 per year

    Job Summary:The Junior Network (Maintenance) Engineer is responsible for ensuring the reliability and efficiency of IT systems through regular maintenance, software and hardware updates, and basic troubleshooting.Key Responsibilities:Perform scheduled maintenance tasks such as firmware upgrades, patch installations, and logical hardware inspections.Respond...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines OutForce Inc. Full time ₱900,000 - ₱1,200,000 per year

    Job Summary:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at multitasking. This role requires excellent communication skills, discretion, and the ability to...

  • Executive Assistant

    3 days ago

    Pasig, National Capital Region, Philippines EnablesGROUP Full time ₱360,000 - ₱480,000 per year

    We are seeking a proactive and highly organized Personal Assistant - Admin to provide essential administrative and executive support. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys supporting business leaders in achieving their goals. The successful candidate will play a key role in ensuring the...