Executive Assistant

4 weeks ago

Pasig, Philippines Bigtime Empire Full time

The Executive Assistant provides high-level administrative support to the company’s executive leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential communications, and ensuring the executive’s day-to-day operations run smoothly. The Executive Assistant serves as a gatekeeper, organizer, and key point of contact both internally and externally.

Key Responsibilities:
  • Manage the executive’s calendar, schedule appointments, and coordinate meetings
  • Prepare and organize meeting materials, take minutes, and track action items
  • Draft, proofread, and manage emails, memos, presentations, and reports
  • Coordinate travel arrangements, accommodations, and itineraries
  • Serve as the liaison between the executive and internal/external stakeholders
  • Maintain confidentiality of sensitive documents and information
  • Monitor and prioritize emails, calls, and messages on behalf of the executive
  • Organize and maintain office files, contacts, and records
  • Assist in project tracking and deadline management
  • Perform other administrative duties as assigned by the executive
  • Bachelor’s degree in Business Administration, Management, Communication, or related field
  • At least 2 years of experience as an Executive Assistant or in a similar administrative role
  • Excellent organizational and time-management skills
  • Strong written and verbal communication skills
  • High level of discretion and professionalism
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and scheduling tools
  • Ability to multitask, prioritize effectively, and meet deadlines under pressure
  • Strong attention to detail and problem-solving abilities
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