Fb-Ea001 | Executive Assistant

Posted today

Job Description

Qualification:

• Male or Female
• BS Management graduate or any related course
• With at least 1-2 years experience in procurement and supply inventory
• Must be computer literate
• Good in communication skills
• With driving skills and driver's license is an advantage

Duties and Responsibilities

• Purchase the following for all centers: a) Medical Supplies and Equipment; b) Office Supplies; c) Maintenance supplies
• Receive and review purchase orders/request documents
• Develop and monitor purchasing policies of all centers
• Negotiate contracts with suppliers
• Safekeeping and files all documents such as P.O forms, transmittal forms
• Track inventory levels of supplies in central office

ADMIN CLERK / OFFICER RELIEVER

• Central Office Support Admin Officer and Cashier, providing support to the office and handling all transactions and reports needed by the central office
• Oversee and provide feedback on the performance of the administrative staff at the branch
• Ensure that the policies and procedures established by management are being properly followed
• Perform other tasks that may be assigned from time to time

Job Types: Full-time, Permanent

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Administrative Assistant

Posted today

Job Description

Join R. RODRIGUEZ & SON CO INSTRUCTION CO., a thriving construction and development company committed to delivering excellence and innovation in every project. We are looking for a detail-oriented and proactive Administrative Assistant to be an integral part of our dynamic team. In this key role, you will ensure the efficient operation of the office, provide exceptional client service, and support various departments with administrative tasks. If you're a highly organized individual who thrives in a fast-paced environment, we'd love to hear from you

Key Responsibilities:

• Office Operations: Manage daily office tasks, oversee office supplies, maintain equipment, and offer basic IT support. Handle general admin duties like phone and email communication, and office coordination.
• Document & Records Management: Maintain accurate records, ensure compliance with regulations, and handle procurement and inventory to keep resources available.
• Client & Customer Service: Serve as the first point of contact for clients and customers, ensuring a positive experience via phone, email, and mail. Respond to inquiries and provide timely assistance.
• Appointment & Lead Management: Qualify potential clients, schedule appointments, maintain CRM data, and assist in converting leads into opportunities.
• Marketing & Promotion: Assist in promoting the company and its properties through social media channels, email campaigns, and other marketing platforms. Create content, manage posts, and engage with followers to increase visibility and attract potential clients.

Qualifications:

• College degree or equivalent experience in office administration, business management, or related fields.
• At least 1 year of experience in office administration, customer service, or office management.
• Proficiency in MS Office or G-Suite; CRM and social media management experience is a plus.
• Strong marketing knowledge with a focus on social media strategy and content creation.
• Good communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Proactive, positive attitude and team-oriented.
• Experience in customer service, sales, or marketing in industries like construction, real estate, or hospitality is a plus.
• Professional interpersonal skills and the ability to handle face-to-face interactions with clients and vendors.
• Willingness to work Monday through Saturday, with flexibility to work on holidays as required.

Join our team and contribute to our growth through exceptional customer service and innovative marketing

Job Type: Full-time

• Free parking
• Staff meals provided

Ability to commute/relocate:

• Bacolor 2001 P03: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• What is your expected salary?
• How soon can you start in case you are hired for this position?

Experience:

• Administrative: 1 year (Preferred)
• Marketing: 1 year (Preferred)

Administrative Assistant

Posted today

Job Description

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization
- Accommodate visitors and clients of the property
- Prepare meetings, appointments and special events for managers and supervisors
- Record, compile, transcribe and distribute minutes of meetings
- Prepare and organize permits, government mandated documents and other records of the property
- Open, sort, and distribute incoming correspondence
- Prepare written responses to routine enquiries
- Maintain office supply inventories
- Perform billing and collection duty if necessary

Job Qualifications

• Preferably with experience related to the job required
• Must have strong organizational and multi-tasking skills
• With good communication skills and can deal with different kinds of customers

Job Types: Full-time, Permanent

Schedule: 8 hour shift

Supplemental pay types: 13th month salary, Overtime pay

COVID-19 considerations: Fully vaccinated

Ability to commute/relocate: Porac, Pampanga: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s): Do you have any background in finance?

Education: Bachelor's (required)

Administrative Assistant- Finance

Posted today

Job Description

Monitors petty cash fund and disbursements, audits financial transactions and expenses, sorts and files documents, prepares checks as payment for suppliers/traders, monitors all bank transactions, keeps records of invoices and tax payments, records expenses in ledger and system, prepares monthly reports (AR/AP/Cash Position/Inventory/Income Statement), monitors inventory of tools/materials, monitors income and cash outflow, prepares budget forecast, audits transactions and documents, prepares purchase orders, gathers quotations from suppliers, prepares Statement of Account for pending/aging receivables, provides support for miscellaneous tasks, prepares contracts and agreements, maintains accounting controls and procedures, reports on financial projections

Requirements :

• Proven work experience as a Finance Administrator/Finance Assistant or similar role
• Hands-on experience with accounting software (e.g., QuickBooks)
• Advanced knowledge of MS Excel
• Good understanding of bookkeeping procedures
• Time-management and organization skills

Salary: From Php12,000.00 per month

Schedule: 8 hour shift

Supplemental Pay: 13th month salary, Overtime pay

Education: Bachelor's (preferred)

Experience: Administrative Assistant: 1 year (preferred)

Language: English (preferred), Tagalog (preferred)

Virtual Administrative Assistant

Posted today

Job Description

Responsibilities/Job duties :

• Follows workflow charts and diagrams at all times
• Records all interaction attempts and outcomes
• Raises issues and concerns to management in appropriate manner
• Performs other duties as requested by the manager

Qualifications :

• Strong Communication skills
• Excellent with Customer Service
• Ability to manage daily tasks with minimum supervision
• Confidence in planning and prioritizing daily tasks to meet deadlines
• Mindful in looking for ways to improve quality and increase productivity

Salary: Php30,000.00 - Php45,000.00 per month

Benefits

• Paid training
• Work from home

Schedule: 8 hour shift

Supplemental pay types: 13th month salary

Project Manager Work From Office (Wfo) Angeles

Posted today

Job Description

JR-7112: Junior Dispatcher | Work From Office (WFO) | Clark | Mid Shift
Move your career forward as a Junior Dispatcher at Cloudstaff and join our top-notch client’s team
- Responsible for answering calls and inquiries after working hours
- Receive and dispatch orders to the proper team so they can support the customer when they get on shift
- Enter data in the computer system and maintain logs, activities, and other information

Salary Range: P25,000 to 30,000

Work Setup: Onsite, Clark Pampanga, Mid Shift

Qualifications and Requirements: At least 2 years of experience in BPO Industry

Why Cloudstaff? Competitive salary and benefits, events, wellness support, career advancement, 5-day work week, HMO + 1 dependent

Schedule: 8 hour shift

Executive Assistant

Posted today

Job Description

The Executive Assistant will provide high-level administrative support to the assigned leadership staff/executive.

Responsibilities:

• Timesheet Management, expense reports, act as point of contact, prioritize tasks, take notes, assist on projects

Requirements:

• Excellent English communication skills, proven virtual EA experience, willing to work on-site, strong writing skills, critical thinking, organizational skills, time management, team player, proficient with Google Workspace

Work Terms: Remote, Schedule 7:00 AM to 4:00 PM EST, Full-time (40 hours)

Salary: From Php30,000.00 per month

Benefits: Additional leave, company events, opportunities for promotion, work from home

Schedule: 8 hour shift, Holidays, Mon-Fri, Night shift, Overtime, Weekends

Supplemental Pay: 13th month salary

Application Question(s):

• Do you have any experience supporting C-Level executives?
• Do you have any Project Management experience?

Experience: Executive Assistant: 2 years (required)

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Location

Admin / Executive Assistant

Posted today

Job Description

BMG Outsourcing is currently looking for an Admin / Executive Assistant. You will be the central point for referring and maintaining the status of maintenance issues and responsible for the accurate preparation of quotations and invoices and other financial and administration tasks required to support the owner.

Responsibilities:

• Client phone calls/messages
• Booking/uploading jobs into schedule
• Uploading and booking jobs from all portals
• Uploading new employee details in Xero
• Sending new employee packs
• Keeping track of Garden Mowing lists
• Trade Projects
• Cleaning operations
• Keeping track of jobs for the month ahead
• Employee timesheets
• Preparation of quotes using standard costing and forwarded for approval
• Preparation and following up of Invoices
• Checking contractor/supplier invoices
• Stock control
• Productivity reporting

Job Qualifications:

• Minimum of 4-5 years’ experience as a Virtual / Executive Assistant
• At least 4 years of BPO experience (preferably)
• At least 4 years of experience using Xero
• Knowledge of Calendar management tool
• Experience using GSuite, Job Tracking System (SimPRO or Upvise is an advantage)
• At least 4 years of customer service experience
• Excellent English verbal and written communication skills
• Organisational and time management abilities
• Accuracy in typing and data entry
• High-level attention to detail
• Ability to produce accurate data and documents
• Initiative to identify inefficiencies
• Experience with Australians preferred
• Punctual and efficient
• Ability to follow/document process and suggest improvements
• Can perform tasks with less supervision
• Earns trust and maintain confidences
• Natural communicator; works collaboratively

Benefits: Health insurance

Schedule: 8 hour shift, Day shift, Mon-Fri

Supplemental Pay: 13th month salary

Application Question(s): Are you willing to work onsite?

Education: Bachelor's (preferred)

Experience: Executive / Admin: 2 years (preferred); Xero: 1 year (preferred); Accounting: 2 years (preferred); BPO/Customer Service: 2 years (preferred)

Language: English (preferred)

Posted today

Job Description

Executive Assistant

- Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

- Prepares reports by collecting and analyzing information.

- Secures information by completing database backups.

- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.

Qualifications

• 1 to 3 years of experience in the same role
• Experience managing multiple calendars
• Computer software skills including Microsoft Office
• Organization skills, time management, presentation and reporting skills
• Excellent written and verbal communication skills

Schedule: 8 hour shift, Day shift

Executive Assistant (Work From Home)

Job Description

MVP Asia Pacific Inc. is a leading outsourcing company located in the Clark Freeport Zone, Pampanga Philippines. MVPs build rapport with clients to help them scale rapidly. We are looking for top talents to deliver excellent support to our Clients. We offer learning opportunities, career growth, and work-life balance.

Executive Assistant

• Act as the point of contact between the executives and colleagues
• Attend and manage project board meetings
• Handle correspondence directed to managers
• Take dictation and minutes
• Produce reports and presentations
• Maintain filing and database system
• Handle outbound calls
• Perform other administrative support and project management

Qualifications

• 3-5 years of experience in the same role
• Google Workspace knowledge
• Experience managing multiple calendars
• Organizational and time management skills
• Strong written and verbal communication
• Real estate/QuickBooks knowledge and Follow-Up Boss preferred
• Willing to work periodic overtime

Benefits: Health insurance, Work from home

Schedule: 8 hour shift

Education: Bachelor's (preferred)

Experience: Executive/ Admin: 2 years (preferred)

Language: English (preferred)

Posted today

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