Payroll Operations Specialist
3 weeks ago
Head - Payroll Management
Posted today
Job Description
Head of Payroll (Permanent Work-from-Home)
Department: Finance – Payroll
Reports to: VP Finance
Direct Reports: Payroll Officers / Payroll Specialists
About the Role
We are seeking a seasoned and strategic Head of Payroll to lead our payroll operations across multiple pay cycles. This is a permanent work-from-home opportunity ideal for a detail-oriented leader who thrives in a fast-paced, compliance-driven environment gained from global companies preferably from the shared services or professional services industries. You\'ll oversee end-to-end payroll processes, ensure accurate financial reporting, and drive continuous improvement in payroll analytics and statutory compliance.
Key Responsibilities- Oversee payroll processing across multiple pay cycles
- Maintain and update employee master data
- Validate timekeeping and attendance records
- Coordinate with HR on employee data changes
- Manage payroll calendars and cut-off schedules
- Respond to payroll-related inquiries promptly
Financial & Management Reporting
- Prepare monthly payroll and benefits journal entries
- Reconcile payroll accounts and support month/year-end close
- Provide departmental payroll cost breakdowns
- Generate payroll cost analysis and trend reports
- Track overtime and headcount changes
- Ensure payroll costs reconcile with the general ledger
Compliance & Statutory Reporting
- Ensure compliance with labor laws and tax regulations
- Withhold and remit payroll taxes and government contributions
- Stay updated on payroll legislation and regulatory changes
- Maintain payroll records in accordance with company policy
- Prepare and file payroll tax returns and year-end employee tax reports
- Provide payroll data for government reporting and audits
Audit & Controls
- Prepare payroll documentation for internal and external audits
- Ensure segregation of duties in payroll processing
- Address audit findings and implement corrective actions
Skills & Competencies
- Graduates of Accountancy or a related finance discipline
- Strong knowledge of payroll systems, labor laws, and tax regulations
- Background in ACUMATICA an advantage and other payroll software
- High attention to detail and numerical accuracy
- Excellent communication, analytical and reporting skills
- Ability to manage sensitive data with discretion and integrity
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