Assistant Executive Secretary

1 day ago

Philippines Buscojobs Full time

Overview

Assistant Executive Secretary / Executive Assistant roles in the Philippines. Positions vary by company and location; typical responsibilities include executive support, calendar management, document preparation, meetings coordination, and administrative tasks. Salaries and schedules vary by role and employer.

Responsibilities
  • Provide executive support to senior leaders (e.g., President/CEO, SVP) including coordination with internal teams and external partners.
  • Prepare documents, reports, agendas, and minutes; assist with travel arrangements and calendar management.
  • Attend meetings, take notes, transcribe and distribute minutes to stakeholders; assist with presentations and PowerPoint/AV preparation.
  • Coordinate onboarding and training records; manage calendars and scheduling; handle correspondence and follow-ups.
  • Support accounting/admin tasks as assigned (where applicable): payroll preparation, invoicing, data entry, BAS/PAYG, and other financial tasks; maintain CRM and reporting.
  • Assist in developing and maintaining SOPs, office systems, and back-end operations; support social media, content updates, or CRM as needed depending on the role.
  • Handle travel itineraries, expense tracking, and other ad-hoc tasks to ensure smooth executive operations.
Qualifications
  • Minimum 2 years of related experience for some roles; experience as EA to C-level is advantageous.
  • Strong organizational, analytical, and communication skills; ability to manage shifting priorities with professionalism.
  • Proficiency with MS Office and Google Suite; familiarity with CRM or accounting software is a plus.
  • Bachelor’s degree or relevant qualification preferred in business-related fields.
  • Willingness to work 8-hour shifts; some roles may offer flexible or night schedules depending on location.
Salary & Benefits

Salary ranges vary per position, with examples including Php 30,000–Php 35,000 per month; other roles list higher ranges (e.g., Php 45,000–Php 85,000). Some positions offer 13th month salary and remote work options.

Location & Schedule

Locations include Muntinlupa City (National Capital Region) and other cities; some roles specify day, night, or weekend shifts; remote options may be available for certain postings.

Expiry

This description consolidates multiple postings and does not indicate a single active role; applicants should verify current openings with the employer.

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