Executive Assistant
4 days ago
Overview: Under general direction, performs a variety of complex, highly responsible, sensitive and confidential office, administrative, and secretarial support functions for the Clerk of the Board and Executive Leadership; and performs related duties as assigned. The Executive Assistant will have the ability to exercise good judgment and confidentiality in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Deliverables: The Executive Assistant is responsible for the daily activities and responsibilities given by the CEO, delivering the following: · Serves as the primary point of contact for internal and external constituencies on all matters about the executive office. · Acts as confidential executive assistant to the Clerk of the Board and Executive Leadership; provides a wide variety of clerical and administrative support; resolves concerns and complaints in a timely and accurate manner; follows up with staff as necessary for detailed information to be included in the response. · Assists in the implementation and follow-up on Board decisions and requests as directed by the Clerk of the Board. · Provides a bridge for effective and efficient communication between the executive office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. · Gathers and analyses data on a variety of administrative and policy matters; develops recommendations and prepares and presents related reports. · Provides administrative support to the executive leadership and members of the leadership team. Some areas may include scheduling meetings, maintaining, and updating executives’ daily calendars, managing incoming and outgoing phone calls, drafting correspondence, creating spreadsheets and presentations, preparing expense reports, mailing, or overnighting letters/packages, establishing and maintaining electronic and paper files, copying, and faxing. · Acts as a "gatekeeper" by managing the executive leadership’s calendars. This involves using discretion in identifying critical items, setting up meetings, and making scheduling changes with minimal involvement by the executive leadership. · Plans, coordinates, and ensures the executive leadership’s schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the executive leadership’s time and office. · Serves as recording secretary to internal agency committees (Data Management/Records Committees), schedules meetings, prepares agenda, and takes minutes. · Handles information of a highly confidential and critical nature regularly, including the orchestration of reports and data regarding Bargaining Units. · Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness, and compliance with District standards, policies, and procedures. · Takes initial steps to facilitate the resolution of urgent/complex issues and notifies the supervisor. · Arranges travel, hotel accommodations, and meeting planning as necessary for the executive leadership and as well as other members of the team as applicable. #J-18808-Ljbffr
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Executive Assistant
3 weeks ago
, Pampanga, Philippines V-Call Center Link Inc. Full timeResponsibilities Manage and maintain the CEOs schedule, appointments, and travel arrangements. Prepare detailed itineraries and handle expense reporting via SAP Concur or comparable platforms. Draft, review, and send communications on behalf of the CEO, maintaining tone and style consistency. Organize internal and external meetings, including...
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Executive Services Assistant
3 weeks ago
, Calabarzon, Philippines Keller Executive Search Full timeOverview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...
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Executive Assistant
2 weeks ago
, Pampanga, Philippines Buscojobs Full timeOverview About the business and the role. Brainbox is a special place to work. It’s about performance and accountability, but also about being kind—kind to customers, colleagues, and ourselves. Brainbox is looking for an Accounting/Admin Support Officer to perform a variety of accounting and admin tasks. This is an exciting opportunity for an...
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Executive Services Assistant
3 weeks ago
, Western Visayas, Philippines Keller Executive Search Full timeOverview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...
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Executive Assistant To Ceo
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, Pampanga, Philippines Genteel Home Furniture Atelier Full timeOverview Job Title: Executive Assistant to the CEO - External The Executive Assistant – External acts as the strategic extension of the CEO, managing external communications, events, and public-facing initiatives. This high-impact role supports the CEO’s visibility, effectiveness, and brand representation by coordinating public relations, overseeing...
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Executive Assistant
2 weeks ago
, Pampanga, Philippines Buscojobs Full timeBookkeeping, CRM, and doc support handled by military spouse professionals. Trained military spouse VAs handling admin, inbox, travel, CRM, and more. 98% Match Success Rate. No Long-Term Contract. Scalable Business Support. 8 Years of Proven Results. Built by Military Spouses. Executive Support Officer Posted today Job Description Provides support to the...
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Executive Assistant, Growth Opportunities
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, Metro Manila, Philippines Keller Executive Search Full timeThis is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Executive Assistant
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, Pampanga, Philippines TOA Global Full timeExecutive Assistant (with Monday.com experience) Executive Assistant (with Monday.com experience) Get AI-powered advice on this job and more exclusive features. Direct message the job poster from TOA Global Unlock your potential! At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our...
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Tour Amigo | Executive Assistant
2 weeks ago
, Pampanga, Philippines Buscojobs Full timeTour Amigo Executive Assistant – Porac Posted today Job Description Provides support to the Group COO and VP for Operations and Special Projects. Prepares, consolidates, and analyzes reports requested by the Office of the President and Office of the Group COO. Assists in overseeing a range of Group COO-led initiatives. Drafts letters, memos, etc. on...
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Executive Assistant
3 days ago
, Pampanga, Philippines Buscojobs Full timeJob Description We're looking for a Digital Marketing Assistant to support our campaigns and client projects. This role is perfect for someone eager to learn, detail-oriented, and passionate about all things digital marketing. You'll work closely with our marketing team on a wide range of activities, from social media and content to analytics and reporting....
