Executive Assistant

SME - Executive Support

Posted 1 day ago

Job Description

The key purpose of an Executive Assistant is to provide comprehensive support to high-level executives and ensure the smooth functioning of their daily operations. Acting as a gatekeeper, the Executive Assistant manages the executive's schedule, prioritizes appointments, and coordinates meetings, anticipating their needs and ensuring they have everything required for successful engagements. Additionally, they oversee the organization and flow of information, maintaining effective communication channels with various stakeholders, including internal teams, clients, and external partners. An Executive Assistant assists in preparing reports, presentations, and other relevant documents, ensuring accuracy and confidentiality. They are adept at problem-solving, collaborating with different departments, and handling sensitive and confidential information with the utmost discretion. Ultimately, an Executive Assistant plays a vital role in enhancing the productivity and effectiveness of executives, allowing them to focus on strategic decision-making and maintaining a well-organized and efficient work environment.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
• Assist with the coordination of international and domestic marketing assets required for project launches and project marketing.
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files ensuring ease of access and retrieval of information.
• Assisting with various special projects and assignments to support the executive's business objectives.
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally).
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
• Build and maintain positive relationships with internal and external stakeholders.
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.

To Apply you need to have

• Bachelor's degree or equivalent experience is strongly preferred.
• At least 2-3 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global)
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Some experience in design and marketing is essential.
• Unflappable, flexible, and can overcome a learning curve quickly.
• Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
• Excellent presentation skills with familiarity in InDesign, Canva and Eloqua is an advantage.
• Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, Webex, Zoom, etc.
• Ability to work across multiple time zones.

Location: On-site – Taguig, Philippines

If this job description resonates with you, we encourage you to apply even if you don\'t meet all of the requirements. We\'re interested in getting to know you and what you bring to the table

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\'s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Executive Support Specialist

Makati, National Capital Region

Posted today

Job Description

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone. It’s about finding new ways to not only better people\'s lives, but to better the communities and environments we live in. Sound like you? Then read on. WE ARE LOOKING FOR. Responsible for providing secretarial / administrative support to executives - Maintain files, records, calendars and diaries - Arrange business travel, coordinate meeting arrangements and track expenses - Exercise confidentiality, tact and diplomacy in supporting the executives - Participate in the development and implementation of secretarial standards, policies and practices for AIA - Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

Office Administration Staff

Posted 1 day ago

Job Description

About the role We Hope Medical Clinic is seeking an experienced and talented Office Administration Staff to join our team. This is a full-time role based in Alabang Muntinlupa City Metro Manila. As our Office Administration Staff, you will play a vital role in supporting the smooth running of our various branches by providing efficient administrative support across various areas of the organisation.

What you\'ll be doing

• Manage and maintain office supplies inventory and ordering
• Liaise with vendors and contractors to ensure timely delivery of supplies and services
• Provide administrative support to the management team, including scheduling meetings, arranging travel, and managing communications
• Assist with the coordination and organisation of events and activities
• Contribute to the development and implementation of administrative policies and procedures
• Provide excellent customer service to patients, visitors, and other stakeholders
• Perform other general office duties as required

What we\'re looking for

• At least 2-3 years of experience in a similar office administration or administrative assistant role
• Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines
• Excellent communication and interpersonal skills, with a customer-focused approach
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Experience in a medical or healthcare environment is desirable but not essential
• A positive attitude and a willingness to learn and adapt to the needs of the organisation

Office Administration Assistant

Makati City, National Capital Region ₱ - ₱

Posted today

Job Description

CCK specialises in the development, support, and implementation of treasury systems. CCK\'s Head Office is based in Perth, with offices in Sydney, Kuala Lumpur, Manila, and Jakarta. We are seeking for an Office Administration Assistant for our CCK Philippines office in Makati City.

Position Type: Full-Time

The candidates will require:

• A graduate of any 4-year course
• A minimum 2 years of experience in office administration
• Good English communication skills, both written and oral
• A background in bookkeeping
• Proficiency in Microsoft Office applications, such as Word, Excel, Powerpoint & Outlook

The person must have the following personal traits.

• Team-oriented but also self-motivated and a self-starter
• Excellent organizational skills, i.e., time management, prioritization, etc.
• Eager to learn
• Enjoys tackling challenges

Responsibilities of the role include.

• Providing general administration support to ensure efficient office operations
• Facilitating office lease and registration requirements, such as business permit renewal, office insurance renewal, Philgeps, etc.
• Managing office expenses, including purchase of office supplies and equipment
• Maintaining bookkeeping record, issuing invoices and official receipts
• Scheduling of meetings, appointments and making travel and accommodation arrangement for consultants
• Preparing regular reports and organizing company records
• Coordination with government institutions such as BIR, SEC, etc., to obtain information and updates
• Delivery, pick-up and safekeeping of official documents
• Assisting other CCK offices with administrative tasks
• Performing other administrative tasks that maybe assigned from time to time

Find Your Dream Remote Job in 3 Steps: Register, Browse Curated Jobs & Apply to Get Hired.

Local Executive Support Analyst

Posted 1 day ago

Job Description

Job Summary: Provides comprehensive professional secretarial and administrative support to various Managing Directors and independently completes a variety of tasks (including transaction-based) to meet goals under general supervision and/or established guidelines, working in a team environment. May work on assigned Managing Directors with complex role. Could acquire other team responsibilities with minimal supervision.

• Efficient calendar management of your Managing Director\'s schedules, including meetings, travel arrangements, time and expense support, and location changes, to ensure optimal productivity.
• Stay ahead of your Managing Director\'s needs by anticipating their requirements and providing proactive solutions.
• Seamlessly coordinate your Managing Director\'s daily activities, including logistics and scheduling.
• Ensure tasks are completed thoroughly and efficiently.
• Maintain confidentiality by protecting sensitive information that you would have access to.

Educational Requirement:

Must have:

• Minimum Bachelor\'s Degree or relevant business experience

Skills and Work Experience

Must Have:

• 2 years executive assistant experience
• Proficient in MS Office Applications; adaptive to working tool
• Understanding machine learning models (using co-pilot), or operating AI tools effectively
• Good communications skills, meticulous attention to detail

Location: Makati City, National Capital Region

Be The First To Know About the latest Executive assistant ryb Jobs in Dasmariñas

HR Admin & Office Administration

Posted 1 day ago

Job Description

We are seeking a reliable and detail-oriented HR & Office Administration Staff member to support day-to-day HR operations and office management activities. This role will handle administrative tasks, assist with HR functions, and ensure smooth office operations.

Key Responsibilities:

• Maintain employee records and update HR databases.
• Assist with recruitment activities, scheduling interviews, and onboarding.
• Prepare HR-related documents such as letters, contracts, and reports.
• Assist with employee engagement programs and HR compliance tasks.
• Handle office supplies inventory and coordinate with vendors.
• Support travel arrangements, meeting coordination, and office events.
• Ensure office facilities, equipment, and environment are well-maintained.
• Manage incoming/outgoing correspondence, calls, and visitors.
• Provide general administrative support to the HR and management teams.

Job Type: Full-time

Makati City, National Capital Region ₱80000 - ₱

Posted 1 day ago

Office Administration Assistant

Makati City, National Capital Region ₱ - ₱

Posted today

Job Description

CCK specialises in the development, support, and implementation of treasury systems. CCK\'s Head Office is based in Perth, with offices in Sydney, Kuala Lumpur, Manila, and Jakarta. We are seeking for an Office Administration Assistant for our CCK Philippines office in Makati City.

Position Type: Full-Time

The candidates will require:

• A graduate of any 4-year course
• A minimum 2 years of experience in office administration
• Good English communication skills, both written and oral
• A background in bookkeeping
• Proficiency in Microsoft Office applications, such as Word, Excel, Powerpoint & Outlook

The person must have the following personal traits.

• Team-oriented but also self-motivated and a self-starter
• Excellent organizational skills, i.e., time management, prioritization, etc.
• Eager to learn
• Enjoys tackling challenges

Responsibilities of the role include.

• Providing general administration support to ensure efficient office operations
• Facilitating office lease and registration requirements, such as business permit renewal, office insurance renewal, Philgeps, etc.
• Managing office expenses, including purchase of office supplies and equipment
• Maintaining bookkeeping record, issuing invoices and official receipts
• Scheduling of meetings, appointments and making travel and accommodation arrangement for consultants
• Preparing regular reports and organizing company records
• Coordination with government institutions such as BIR, SEC, etc., to obtain information and updates
• Delivery, pick-up and safekeeping of official documents
• Assisting other CCK offices with administrative tasks
• Performing other administrative tasks that maybe assigned from time to time

Find Your Dream Remote Job in 3 Steps: Register, Browse Curated Jobs & Apply to Get Hired.

#J-18808-Ljbffr

---