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Administrative Specialist/Assistant

4 weeks ago

Makati, Philippines Fastguys Logistic Corporation Full time

Overview

We are currently looking for a highly organized and detail-oriented Document Control Custodian / Administrative Assistant to join our team. This role is critical in ensuring proper documentation practices and administrative support across construction and shipping projects, in compliance with ISO 9001:2015 Quality Management Systems . The successful candidate will have hands-on experience in document control, digital documentation systems , and regulatory requirements , with strong knowledge of industry standards and practices.

Responsibilities
  • Proven work experience as a Document Control Custodian
  • Familiarity with construction projects and Shipping documents/records management Knowledgeable to ISO 9001; 2015 Quality Management System
  • Hands-on experience with Microsoft Office and other computer applications
  • Knowledge of Digitalization/Electronic Document Management Systems (DEDMS)
  • Manage the flow of documentation within the organization
  • Maintain confidentiality around sensitive information and terms of agreement
  • Prepare revision history, master list of documents, External and Internal documents, and reports on projects as needed.
Qualifications
  • 1 to 3 years experienced as DCC
  • 1 to 3 years working for Construction and Shipping Company
  • 1 to 3 years of working experience with ISO Standards: Understanding the ISO 9001 standard, Risk Assessment, HIRAC, KPI, CAR, IQA, MR. and Plans Programs, for quality management systems that ensure compliance with these standards.
  • 1 to 3 years working experience in Regulatory Requirements: Learn about industry-specific regulations, External auditors, and health and safety laws that apply to construction and Shipp documentation.
  • 4 years graduate in any related work experience of DCC
  • Must have ISO 9001 Understanding and Awareness Document and Records Control ISO 9001
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