General Admin and Finance Assistant

3 weeks ago

Metro Manila Philippines HireArchi Full time

Salary : $1,300 - $1,600

Working Schedule : 8:00 am 5:00 pm Pacific Standard Time

Position Overview

We are seeking a detail-oriented and organized General Admin & Finance Assistant to support our clients growing multi-division operations. This role combines financial administration with general business support, requiring someone who thrives in a fast-paced, multi-faceted business environment spanning hospitality, fitness, and real estate sectors.

Financial Administration

30%

  • Maintain accurate financial records across all our clients business divisions using QuickBooks Online
  • Process accounts payable and receivable for restaurant, fitness, and real estate operations
  • Reconcile bank statements and credit card transactions
  • Assist with monthly financial reporting and budget tracking
  • Manage expense reporting and reimbursements
  • Assist with payroll processing coordination
  • Assist in monitoring cash flow and financial analysis
General Administration

70%

  • Provide administrative support to business and finance manager
  • Coordinate meetings, appointments, and travel arrangements
  • Maintain filing systems and corporate records
  • Assist with vendor management and contract administration
  • Support franchise operations documentation and compliance
  • Handle correspondence and communications across multiple business units
  • Assist with special projects and operational initiatives
  • Coordinate with property management and real estate activities
  • Support new location openings and business development activities
Required Qualifications
  • Minimum 5 years of experience with QuickBooks Online
  • 2+ years of experience in bookkeeping, accounting, or finance administration
  • Strong proficiency in GSuite and Microsoft
  • Experience in multi-location or multi-division business operations preferred
  • Background in hospitality, restaurant, fitness, or real estate industries strongly preferred
  • Excellent organizational skills and attention to detail
  • Strong written and verbal communication skills
  • Ability to handle confidential information with discretion
  • Experience with franchise operations is a plus
Preferred Qualifications
  • Degree in Accounting, Business Administration, or related field
  • Knowledge of franchise business models and royalty structures
  • Familiarity with commercial real estate operations
  • Experience with expense management systems
  • Basic understanding of payroll processing
Skills & Competencies
  • Technical Skills : QuickBooks mastery, advanced Excel skills, database management
  • Analytical Skills : Financial analysis, budget variance reporting, data reconciliation
  • Communication : Professional correspondence, cross-departmental collaboration
  • Organization : Multi-task management, deadline adherence, process improvement
  • Adaptability : Comfort working across diverse business sectors and operational models
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