Finance And Admin Assistant

Finance Admin Assistant

Posted 1 day ago

Job Description: (Actual Duties and Responsibilities)

• Manage and maintain daily receiving and inventory management of financial documentations based on the company's policy and guidelines.
• Secure and oversee the management of original financial documentation, such as but not limited to documents safe-keeping, storage, archiving, borrowing, stocktaking based on the operating policies and procedures.
• Produce reports and statistical figures to indicate the status of the work progress and maintain acceptable KPI rate.
• Liaise with Representative Office and Regional Office for finance processes requirement such as but not limited to Audit Requirements, Proactive Reviews and ad-hoc tasks/reporting.
• Provide support to the management team on projects and activities such as internal control management, asset and inventory management, quality and operation management, employee reimbursement documentation receiving in system, ensure the compliance of finance processes and organize improvement mechanism.
• Provide administrative support to other team members as required.

• Qualifications: (Work Experience, Years of experience, Communication Skills, Technical Skills)

• A graduate of 4 year bachelor's degree related to Finance / Accounting / Management.
• With high understanding with Finance and Admin work.
• With high analytical skills, keen in details, able to meet deadlines and able to solve issues timely.
• Excellent in Written and Spoken English Language.
• Candidates with relevant experience, such as Admin / Clerical work is preference.
• Willing to work onsite Monday to Friday in BGC Taguig.

Job Type: Full-time

• Health insurance
• Paid training
• Promotion to permanent employee

• Bachelor\'s (Required)

• Finance and Admin : 3 years (Required)

Finance Admin Assistant (Finance / Admin Functions)

Posted 1 day ago

Job Description

Finance / Admin Functions:

• Prepare request for payment for employee reimbursements.
• Prepare monthly summary of reimbursements for VAT Filing.
• Facilitate on site collection from clients.
• Deposit checks collected from clients.
• Prepare Service Invoice (previously Official Receipts).
• Prepare summary of official receipts for VAT Filing
• Prepare monthly withholding tax on compensation reconciliation
• Facilitate the sourcing and canvassing of items for purchase, tracking orders and ensuring
• Evaluate vendor offers, negotiate prices, and maintain vendor and purchasing records.
• Provide support to the Finance Consultant and CEO with projects and tasks as required
• Suggests improvements in Finance process

• Human Resource Functions:

• Assist HR and Admin Assistant in developing and implementing recruitment strategies to attract and retain top talent.
• Assist HR and Admin Assistant in conducting interviews, background checks, and referencing checks for applicants.
• Assist HR and Admin Assistant in facilitating new employee orientation and onboarding processes.
• Assist HR and Admin Assistant in developing and enforcing HR policies and procedures.
• Provide support to the HR and Admin Assistant with projects and tasks as required.

• Education and/or Work Experience Requirements:

• Bachelor\'s degree in Human Resources, Finance, Business Administration, or a related field.
• Proven experience (1-2+ years) in a combined HR and Finance role or related positions.
• Strong knowledge of HR practices, labor laws, and financial regulations.
• Proficiency in HR and accounting software (e.g., QuickBooks, HRIS systems).
• Excellent communication, interpersonal, and organizational skills.
• Ability to handle confidential information with integrity and professionalism.
• Strong analytical and problem-solving abilities.

Job Types: Full-time, Permanent

• Paid training
• Work from home

Finance Staff/Admin Assistant

Posted today

Job Description

Finance / Admin Functions:

• Prepare request for payment for employee reimbursements.
• Prepare monthly summary of reimbursements for VAT Filing.
• Facilitate on site collection from clients.
• Deposit checks collected from clients.
• Prepare Service Invoice (previously Official Receipts).
• Prepare summary of official receipts for VAT Filing
• Prepare monthly withholding tax on compensation reconciliation
• Facilitate the sourcing and canvassing of items for purchase, tracking orders and ensuring
• Evaluate vendor offers, negotiate prices, and maintain vendor and purchasing records.
• Provide support to the Finance Consultant and CEO with projects and tasks as required
• Suggests improvements in Finance process

• Human Resource Functions:

• Assist HR and Admin Assistant in developing and implementing recruitment strategies to attract and retain top talent.
• Assist HR and Admin Assistant in conducting interviews, background checks, and referencing checks for applicants.
• Assist HR and Admin Assistant in facilitating new employee orientation and onboarding processes.
• Assist HR and Admin Assistant in developing and enforcing HR policies and procedures.
• Provide support to the HR and Admin Assistant with projects and tasks as required.

• Education and/or Work Experience Requirements:

• Bachelor\'s degree in Human Resources, Finance, Business Administration, or a related field.
• Proven experience (1-2+ years) in a combined HR and Finance role or related positions.
• Strong knowledge of HR practices, labor laws, and financial regulations.
• Proficiency in HR and accounting software (e.g., QuickBooks, HRIS systems).
• Excellent communication, interpersonal, and organizational skills.
• Ability to handle confidential information with integrity and professionalism.
• Strong analytical and problem-solving abilities.

Job Types: Full-time, Permanent

• Flextime
• Health insurance
• Paid training
• Staff meals provided
• Work from home

Work Location: Hybrid remote in Makati

Finance Staff/Admin Assistant

Posted today

Job Description

Finance / Admin Functions:

• Prepare request for payment for employee reimbursements.
• Prepare monthly summary of reimbursements for VAT Filing.
• Facilitate on site collection from clients.
• Deposit checks collected from clients.
• Prepare Service Invoice (previously Official Receipts).
• Prepare summary of official receipts for VAT Filing
• Prepare monthly withholding tax on compensation reconciliation
• Facilitate the sourcing and canvassing of items for purchase, tracking orders and ensuring
• Evaluate vendor offers, negotiate prices, and maintain vendor and purchasing records.
• Provide support to the Finance Consultant and CEO with projects and tasks as required
• Suggests improvements in Finance process

• Human Resource Functions:

• Assist HR and Admin Assistant in developing and implementing recruitment strategies to attract and retain top talent.
• Assist HR and Admin Assistant in conducting interviews, background checks, and referencing checks for applicants.
• Assist HR and Admin Assistant in facilitating new employee orientation and onboarding processes.
• Assist HR and Admin Assistant in developing and enforcing HR policies and procedures.
• Provide support to the HR and Admin Assistant with projects and tasks as required.

• Education and/or Work Experience Requirements:

• Bachelor\'s degree in Human Resources, Finance, Business Administration, or a related field.
• Proven experience (1-2+ years) in a combined HR and Finance role or related positions.
• Strong knowledge of HR practices, labor laws, and financial regulations.
• Proficiency in HR and accounting software (e.g., QuickBooks, HRIS systems).
• Excellent communication, interpersonal, and organizational skills.
• Ability to handle confidential information with integrity and professionalism.
• Strong analytical and problem-solving abilities.

Job Types: Full-time, Permanent

• Flextime
• Health insurance
• Paid training
• Staff meals provided
• Work from home

Work Location: Hybrid remote in Caloocan

Finance and Admin Assistant

Posted today

Job Description

OBJECTIVES

Process data entries of sales, collections, and inventories to system

Assist in IT related matter and suggest recommendation for proper disposition.

Support Superiors in compliance to local statute

• Support Management in applying financial policy to avoid company loss.

DETAILED DUTIES & RESPONSIBILITIES

Accounting and Finance

Assist in follow up and queries regarding billings of suppliers through e-mail or telephone calls

Other ad hoc duties

Assist with SAP B1 report modules

Extraction of SAP B1 reports

Reconciliation/Tracing of ending balances (Tagetik ending balance vs SAP B1 management report)

Reconciliation/ Tracing of balances related to Payments and Disbursements

Administrative Function

Assist in preparation of documents required for business permits and licenses

Process renewals and new applications of business licenses to respective store\'s city/provinces

Other ad hoc duties

Process BIR accreditation for BIR Computerized Accounting system

IT Function

Process IT equipment procurement requests. Responsible for sourcing IT suppliers for procurement of computer peripherals.

Troubleshoot simple IT problems-hardware and internet

Assist HQ-IT in troubleshooting system issues.

Set up and install software and programs to newly acquired computers and printers

In charge with the server data files back-up

Maintains and install LAN cables for computers in office and warehouse

Other ad hoc duties

Monitoring of system license and other software license renewal

Inventory asset tagging and monitoring

Outlook email creation request and log in configuration

Assist other users regards with their concern about their printer and desktop

Buying of consumables for printers

Device report form creation (if device is subject for repair, replacement, or write-off)

Maintenance for Data Cabinet (checking of patch panel, switch hub, internet modem, PABX)

Do preventive maintenance (scanning of virus, scan operating system update, other software updates)

Monitoring and update of google sheet templates

Monitoring of SAP B1 posting program

Summarize Tagetik issues and resolution via WeChat group

Assist with Tagetik system balance compare to SAP B1 report

Assist/Help in the implementation of the new system for back office/ HR/ Warehouse & Service team to make sure that it will run smoothly/ Familiarize connected manuals that can be use as guidelines if there will be malfunction arise and will assist.

Full onsite schedule during finance management report preparation (every last week to first week of the month), to ensure that system use in generating reports runs smoothly.

At least 3 days onsite schedule to ensure that can troubleshoot IT problems encounter by the PIC\'s or back-office employees, onsite schedule may vary as needed. WFH arrangement is subject for Superior approval.

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Finance and Admin Assistant

Posted today

Job Description

We\'re looking for fresh graduates and entry-level professionals in accountancy, finance, business administration, management, economics, or related fields who care about good systems, clear documentation, and making sure things run smoothly.

We are not your typical agency

Rebel Marketing is a quirky team of marketing communications and public affairs professionals that banded together in 2017 to elevate how consultancy agencies can help organizations and companies build stronger reputation and better relationships through creative strategies, hands-on execution, and agile interventions. We are a sharp and lean team of unorthodox communication consultants who are determined to establish the role of communications in accelerating meaningful impacts through our work.

What You Will Get Yourself Into

As a Finance and Admin Assistant, you will play a vital role in keeping Rebel\'s operations sharp, accountable, and responsive. While our client-facing teams handle relationships and campaigns, none of that work can move without the steady foundation built by our Finance and Admin team. From ensuring suppliers are paid and revenues are collected to keeping compliance and documentation in order, your work directly supports our ability to deliver with speed, accuracy, and credibility.

You will work closely with our Finance and Admin Director and support the day-to-day needs of the team, including filing records, encoding transactions, preparing payment documents, managing logistics, and handling procurement tasks. These may seem routine, but they are essential to keeping Rebel running smoothly and protecting our reputation.

Your role becomes especially important during campaign execution. Supplier payments surge, last-minute purchases come in, and logistical needs grow. Your support ensures the client teams stay focused while the back end runs without delay. Whether it\'s booking couriers, processing reimbursements, or coordinating deliveries, you help execution stay smooth and fast.

You will also collaborate with different units across the agency, giving you a firsthand view of how internal systems power client success. Every timely task, organized file, and smooth transaction contributes to Rebel\'s ability to serve better.

Rebel is not a typical nine-to-five agency. Workdays can be steady or fast-moving, depending on client needs. That\'s why we value dependability, initiative, and professionalism. We need someone who stays focused, adapts quickly, and understands how vital strong systems are to high-quality work.

You will receive coaching and mentoring from Rebel\'s leadership team to grow in your role, take pride in your work, and contribute with confidence to a high-performing agency built on the strength of reliable operations.

What we\'re looking for

Exceptional smarts, skills, and drive define a Rebel. While we welcome applicants from different educational backgrounds, hometowns, and histories, we are on the lookout for these qualifications and qualities:

• Bachelor\'s degree in accountancy, finance, business administration, management, economics, or related fields
• Basic understanding of accounting and finance processes such as documentation, reimbursements, and bookkeeping
• Strong attention to detail and a knack for organizing records, files, and trackers
• Proficient in Microsoft Excel or Google Sheets (bonus if you\'re familiar with any accounting software)
• Trustworthy and discreet when handling sensitive financial or company information
• Flexible and dependable when work requires an extra push; someone who is not transactional with time and effort
• Must be eligible for work in Manila

What you can expect from us

Camaraderie, zeal and high sense of responsibility are at the core of Rebel\'s team dynamics. This is why work-from-home and output-based work arrangement has been our norm since 2017. We set our revenue targets based on two criteria: business growth and quality of life. We strive to make our workplace culture a source of pride for everyone. Of course, you can expect the usual set of perks with some extras:

• Competitive compensation relative to the industry
• Bonuses based on performance and targets
• Annual Growth and Performance Review to calibrate both career and personal progress (This is religiously done)
• Company outing (alternating international and local trips Tokyo, Japan Vivere Azure, Batangas. No outing during the pandemic Korea Osaka, Japan Tokyo, Japan)
• Open and honest communication with everyone regardless of rank, experience and tenure
• Coaching support when life\'s curveballs have become too troublesome

Office Assistant

Caloocan City, National Capital Region ₱ Y Ingcoph Traders Inc.

Posted 1 day ago

Job Description

Office Assistant

Position Overview: The Office Assistant will provide clerical and administrative support to engineers, electricians, and installers, ensuring smooth operations for ongoing solar installation projects.

• Organize and prepare project documents, reports, and files.
• Coordinate schedules for site visits, meetings, and project timelines.
• Assist in compiling data and formatting proposals.
• Maintain inventory records, office supplies, and project documentation.
• Handle correspondence, phone calls, and emails related to project inquiries.
• Support HR and finance administrative tasks for field personnel.
• Keep orderly records of surveys, permits, and contracts.

• Qualifications:

• Bachelor\'s degree in Administrative Management, Human Resource Management, or a related field.
• Strong organizational and communication skills.
• Detail-oriented and able to manage multiple tasks efficiently.
• Proficient in MS Office and basic administrative tools.

Job Type: Full-time

Pay: From Php18,127.00 per month

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Office Assistant

Posted 1 day ago

Job Description

Job Qualifications:

• Strong communication and organizational skills.
• Proficiency with Microsoft Office/Google Workspace.
• Excellent customer service, and attention to detail.
• Can start ASAP

Job Responsibilities:

• Assistant to the General Manager and Assistant General Manager.
• Handling administrative and clerical tasks.
• Managing communications (phones, mail, email) and scheduling appointments.
• Organizing files and documents, maintaining office supplies, greeting visitors.
• Providing general support to ensure smooth office operations.

Job Type: Full-time

Pay: From Php20,000.00 per month

• Santa Ana (National Capital Region): Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have work experience as Office Assistant?

Education:

• Bachelor\'s (Preferred)

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