Executive Assistant

Overview

Turnitin is seeking to hire an Executive Administrator to join our team, in support of members of the Center Leadership Team.

This is an exciting opportunity that will enable the executives to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.

Responsibilities

• Primary Support to an Executive: Provide high-level white glove assistance, and act as the first point of contact to a C-Level executive. Manage content and flow of information to senior executives.
• Calendar Management: Manage executive calendars: coordinate complex scheduling and extensive calendar management in coordination with other senior executive schedules and teams across multiple time zones.
• Travel Management: Manage, coordinate, and arrange executives’ travel, including hotel and flight bookings, transportation, and meal coordination.
• Sensitive Document Management: Signature execution, capture, organize, file, and retrieve PDFs, word processing files, and digital images of sensitive business documents. Maintain confidential correspondence.
• Administrative Tasks: Format information for internal and external communication on behalf of the executive. Prepare agendas, take and distribute meeting minutes. Manage executive monthly expense reports. Support the executive in corporate events.
• Support direct reports of Executive: Complex travel, large meetings coordination, and supporting team management.
• Performs other related duties as assigned.

Work Hours

Candidate must be willing to work according to U.S. Eastern Time (ET)

Qualifications

Requirements:

• 5+ years of administrative support experience with a minimum of 3 or more years demonstrated success providing support to an executive. Prior experience in an administrative role working within a high growth tech organization is preferred.
• Great time-management skills. Duties need to be performed quickly and efficiently, knowing how to manage the time during a workday, and being able to perform tasks with confidence. Being organized often goes hand in hand with good time management skills.
• Tech-savvy. Ability to learn and utilize new and unfamiliar software and technology. Advanced knowledge and proficiency in Google Workspace is preferred.
• Highly organized, detail-oriented, and have the ability to take initiative in order to work competently and efficiently in a multi-task environment.
• Problem Solver. Complicated situations may arise while supporting an Executive. A thinker who focuses on the problem as stated and tries to synthesize information and knowledge to achieve a solution.
• Knowledgeable in a variety of office procedures, including purchase orders, invoices, vendor selection, grants, requisitions, check requests, expense reports, mailings, filing, and related paperwork.
• Has expertise in handling, signature execution (e.g. Through DocuSign, Adobe Acrobat) and safely storing Sensitive and Confidential business documents
• Strong English speaking and writing skills. Proven ability to accurately proofread, edit reports and write basic correspondence with an eye for the overall needs of a large development operation.
• With impeccable integrity, solid judgment and are a highly resourceful team-player who can work with a diverse group of people.

TII Elements

• Strategic Thinking
• Relationship Building
• Accountability
• Resourcefulness
• Quality Focus

Additional Information

Total Rewards @ Turnitin

Turnitin maintains a Total Rewards package that is competitive within the local job market. People tend to think about their Total Rewards monetarily — solely as regular pay plus bonus or commission. This is what they earn in exchange for what they do. However, Turnitin delivers more than just these components. Beyond the intrinsic rewards of unleashing your potential to positively impact global education, and thriving in an organization that is free of politics and full of humble, inclusive and collaborative teammates, the extrinsic rewards at Turnitin include generous time off and health and wellness programs that offer choice and flexibility and provide a safety net for the challenges that life presents from time to time. Experience a remote-centric culture that empowers you to work with purpose and accountability in a way that best suits you, supported by a comprehensive package that prioritizes your overall well-being.

Our Mission is to ensure the integrity of global education and meaningfully improve learning outcomes.

Our Values underpin everything we do.

• Customer Centric - We realize our mission to ensure integrity and improve learning outcomes by putting educators and learners at the center of everything we do.
• Passion for Learning - We seek out teammates that are constantly learning and growing and build a workplace which enables them to do so.
• Integrity - We believe integrity is the heartbeat of Turnitin. It shapes our products, the way we treat each other, and how we work with our customers and vendors.
• Action & Ownership - We have a bias toward action and empower teammates to make decisions.
• One Team - We strive to break down silos, collaborate effectively, and celebrate each other’s successes.
• Global Mindset - We respect local cultures and embrace diversity. We think globally and act locally to maximize our impact on education.

Global Benefits

• Remote First Culture
• Health Care Coverage*
• Education Reimbursement*
• Competitive Paid Time Off
• 4 Self-Care Days per year
• National Holidays*
• 2 Founder Days + Juneteenth Observed
• Paid Volunteer Time*
• Charitable contribution match*
• Monthly Wellness or Home Office Reimbursement/*
• Access to Modern Health (mental health platform)
• Parental Leave*
• Retirement Plan with match/contribution*
• * varies by country

Seeing Beyond the Job Ad

At Turnitin, we recognize it’s unrealistic for candidates to fulfill 100% of the criteria in a job ad. We encourage you to apply if you meet the majority of the requirements because we know that skills evolve over time. If you’re willing to learn and evolve alongside us, join our team

Turnitin, LLC is committed to the policy that all persons have equal access to its programs, facilities and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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