
Administration Officer
16 hours ago
Overview Oversee the admin team in all tasks, support the Training Manager in updating the ISO Quality Manual, manage all admin records including office and IT supply inventories, maintain training-related records and generate necessary reports and statistics, and benchmark and evaluate suppliers. Key Accountabilities Effective Operations: Responsible for maintaining project documentation and producing required project reports. Assist the Training Manager in keeping the ISO Quality Manual updated. Maintain all training-related presentations and produce required reports and statistics. Maintain inventories for stationery, pantry and galley supplies by checking stock to determine inventory levels; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies. Responsible for benchmarking suppliers and maintaining the evaluation of all suppliers used. Issuing, handling and obtaining approval for all debit/credit notes and invoices. General administrative duties as required by the MTC Training Director. Provide information regarding internal and external training courses and programs as requested. Assist with travel and visa requirements for trainees. Assist in arranging accommodation, boarding, local transportation for Trainees and Trainers as required. Assist in maintaining monthly records of courses, costs, attendance, and all required statistics. Maintain database up-to-date with records of seafarers completion of training courses administered by the MTC, including those delivered at CSC, long distance or remotely, etc. Quality Procedures Representative: Maintain the Quality Procedures Manual (QPM). Review the Quality Procedures Manual at annual or interim phases as required by the MTC Head or External Authorities guidelines. Update the Quality Procedures Manual with updates or changes to the manual as required. Secure authorization from the MTC Head for any changes in QPM. Take part in internal and external audits. Responsible for preparing an action plan of any audit findings. Ensure that audit findings are closed out and uploaded to PAL in agreed time scales. Responsible for being the MTC Quality Focal Point as directed by the MTC Head on all MTC related quality assurance matters. Requirements Education & Qualifications: Qualification in maritime, business administration or relevant field Work Experience: 2 years admin or quality management work in an educational institution, training centre, preferably maritime ISO 9001 training Job-Specific Skills: Advanced knowledge in Microsoft applications including Excel, PowerPoint, Word, Outlook and Planner Project Management skill Basic knowledge of maritime training and development framework e.g. employers’ obligations, training prerequisites, etc. Basic knowledge of trends and concepts in training Good communication skills Fluency in English and in local language PC literacy Benefits Benefits Listing effective Day 1 Retirement Benefit SSS, PagIbig, PhilHealth Contributions Employer’s Share Medical Insurance (HMO) Life Insurance Free Uniform Free Office Lunch Pro-rated Sick Leave and Vacation Leave on Day 1 18 Days’ Vacation Leave per annum (increasing every 5 years of service by 1 day up to 22 days) 21 Days Sickness Leave per annum Administrative Benefits: Compassionate Leave 3 Day – Immediate Family; 1 Day - Extended Family Maternity/Paternity Leave Birthday Leave Birthday Allowance of Php 1,500 Medical Reimbursement-Php 750 per month; Php 9,000 per annum Wedding Gift Eyeglasses worth Php 3,000 upon regularization #J-18808-Ljbffr
-
Administrative Assistant
3 weeks ago
, Davao del Sur, Philippines Admin Officer Cabantian Branch Full timeResponsibilities We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient office operations and assist with various clerical tasks. Responsibilities include handling correspondence, scheduling meetings, managing files, and providing...
-
Office Administrator
1 week ago
, Metro Manila, Philippines Buscojobs Full timeOffice Administrator - Multiple Roles ( Philippines ) Posted 1 day ago We are seeking highly organized and proactive Office Administrators to serve as the first point of contact for visitors and employees and to provide comprehensive support across office administration, engagement, procurement, and safety. Job Description Responsibilities and qualifications...
-
Administration Officer
1 week ago
, Metro Manila, Philippines Healthscope Full timeOverview Position Title: Administration Office/Front Reception Location: National Capital Private Hospital Employment Type: Part time Casual – Rotating Roster We are seeking a professional and friendly individual to provide high-quality administrative support at the front reception. This role involves managing patient bookings, registrations, health...
-
PH - Office Administrator
17 hours ago
, Metro Manila, Philippines Intrepid Asia Full timeAbout Us Intrepid Asia is a leading e-commerce and Digital Solutions Provider in Southeast Asia. We offer end-to-end omni-channel ecommerce management, a wide range of Digital Marketing Services and advanced Market Intelligence, all powered by state-of-the-art in-house Technology to our client base of leading international brands across all key marketplaces...
-
Office Administrator
1 week ago
, Metro Manila, Philippines Buscojobs Full timeAdministrative & Office Management Executive (47684) Posted today Job Description Responsibilities Oversee office administration, including general affairs, HR, accounting, and secretarial tasks Support Japanese expatriates and visitors with travel, logistics, and office coordination Assist with payroll processing, compliance reporting, and labor law...
-
Administration Officer
1 week ago
, Metro Manila, Philippines Bernhard Schulte Shipmanagement Full timeOverview Oversee the admin team in all tasks, support the Training Manager in updating the ISO Quality Manual, manage all admin records including office and IT supply inventories, maintain training-related records and generate necessary reports and statistics, and benchmark and evaluate suppliers. Key Accountabilities Effective Operations: Responsible for...
-
, Metro Manila, Philippines Buscojobs Full timeKey Responsibilities Professionally handle incoming calls, directing them to the appropriate personnel as needed. Respond promptly and courteously to client inquiries via email, live chat, or messaging platforms. Accurately record and deliver messages, ensuring timely communication and follow-up. Maintain and update logs of client communications,...
-
Human Resource/ Administrative Officer
6 days ago
, Metro Manila, Philippines Buscojobs Full timeJob Description The Admin Officer under Human Resources provides vital administrative and clerical support to ensure the efficient delivery of HR services across recruitment, employee relations, records management, compliance, and overall organization operations. Key Responsibilities: Assist in the daily administrative functions of the HR department. Process...
-
Payroll & Administration Officer - Onsite
1 week ago
, Metro Manila, Philippines Buscojobs Full timeJob Opportunities: Payroll Administration Officer (Onsite) Pasig, Palawan Agrifund AP Finance Corp. Posted today Job Description With Learning and Organizational Development Background.- Good in HR Analytics.- With good working knowledge of labor laws, compensation and benefits- Proficient in Word Processing and Spreadsheet.- Good Presentation Skills- IT...
-
Office Administrator
4 days ago
Libis, Metro Manila, Philippines Advanced Energy Full time ₱900,000 - ₱1,200,000 per yearPosition Title - Office AdministratorAbout Advanced EnergyAdvanced Energy Industries, Inc. (NASDAQ: AEIS), enables design breakthroughs and drives growth for leading semiconductor and industrial customers. Our precision power and control technologies, along with our applications know-how, inspire close partnerships and innovation in thin-film and industrial...