Invoicing Assistant

Job Description 1

JOB OBJECTIVES:

• To ensure accurate and timely preparation, issuance, and recording of client invoices in compliance with company policies and regulations.
• To contribute to the smooth operation of the billing process by maintaining organized records, streamlining procedures, and ensuring adherence to accounting standards and internal controls.

QUALIFICATIONS:

• Graduate of a Bachelor's degree in Finance, Accountancy, Banking, or equivalent.
• With at least two (2) years of experience in a related field and in the same capacity.
• Additional training in bookkeeping, accounting software, or billing processes is an advantage.
• Open-minded, adaptable, and driven to succeed.
• Strong numerical, analytical, and problem-solving skills with attention to detail.
• Excellent written and verbal communication skills
• Proficient in MS Office applications.
• Highly accurate, organized, and customer service–oriented, especially in handling billing concerns.

Job Type: Full-time

• Paid training

Education:

• Bachelor's (Required)

Experience:

• billing: 1 year (Required)

Location: Makati City, National Capital Region

Salary: ₱900,000 - ₱1,200,000

General Purpose of the Role:

To provide administrative and operational support in policy documentation, billing preparation, reporting, and renewals to ensure the smooth processing of insurance accounts and timely servicing of client requirements.

Key Responsibilities:

• Ensure accurate and timely preparation and issuance of Debit Notes for all policies.
• File and organize issued policies by month and insurance partner for easy reference and retrieval.
• Generate and maintain an updated monthly renewal list of accounts.
• Update and monitor various departmental reports to ensure accuracy and completeness.
• Ensure that all policies issued are supported with corresponding Debit Notes.
• Assist in reconciling client payments by double-checking payments received against issued Debit Notes.
• Provide support in the preparation and dissemination of renewal notices and renewal follow-ups.
• Perform other related tasks and responsibilities that may be assigned from time to time.

Qualification:

• Graduate of any business course
• With at least 1 year - 2 years experience in nonlife insurance
• Can start ASAP
• Willing to report onsite in Makati City

Location: Makati City

HIRING BILLING SPECIALIST

Job Summary:

Responsible for reviewing, analyzing, managing billing process to ensure accuracy, compliance and efficiency.

Key Responsibilities

• Billing Review and Analysis: Reviewing documents, billing statements, ensure accuracy and compliance with regulations and company policies.

• Identifying and Resolving Discrepancies:

• Identifying billing errors, discrepancies, and inconsistencies, and working with relevant teams to resolve issues.

• Process Improvement:

• Analyzing billing processes and identifying opportunities for improvement to increase efficiency, reduce errors, and enhance customer satisfaction.

• Communication with Customers and Stakeholders:

Communicating with customers, internal teams, and stakeholders to resolve billing issues, answer questions, and provide information.

Skills and Qualifications

• Analytical and Problem-Solving Skills
• Attention to Detail
• Communication and Interpersonal Skills
• Knowledgeable in Excel
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• 2 Years experience in billing, accounting, or finance

Location: Makati City / Taguig

About the Role

The person is responsible to handle billing preparation, review, validation of shipping documents and other documentary requirements.

Key Accountabilities

• Handles accurate and timely billing.
• Analyzes, review and matching of agreed rates vs the agreed rates on billing.
• Prepares summary reports of billed transactions and revenue reporting.

Qualifications, Skills and Experiences

• Bachelor's degree of Accountancy or any four-year Business course
• With at least 2-year experience in handling accounts payable and accounts receivables in freight forwarding operations
• Must be familiar in billing creation, review of agreed rates vs applied rates on billing, summary reports of billed transactions and accruals
• Ability to handle liquidations, customer disputes, validation and request for payment processing
• With good interpersonal skills
• Proficient in MS Office

EEO statement: DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills.

About DP World

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better...

What’s more, we’re shaping the future by investing in innovation. WEMAKE TRADE FLOW

• Invoice Generation: Prepare and issue accurate invoices and billing statements to clients and customers.
• Payment Processing: Process, verify, and log customer payments and receipts.
• Discrepancy Resolution: Investigate and resolve billing errors, issues, and discrepancies.
• Account Monitoring: Track customer accounts, including monitoring and following up on delinquent invoices.
• Customer Support: Respond to customer inquiries and address concerns related to billing in a professional manner.
• Record Keeping: Maintain organized and accurate financial records, logs, and reports.
• Interdepartmental Coordination: Collaborate with accounts receivable, accounts payable, and other departments to ensure smooth billing operations.
• Administrative Support: Provide general administrative support to the accounting or finance team as needed.

Job Types: Full-time, Permanent

Education: Bachelor’s (Required)

Experience: Billing Assistant: 1 year (Required)

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