Project Accountant

7 days ago

Quezon City, Philippines Building Beaver Corporation Full time

  1. Opening of assigned Project/FD/EMD's depository bank for PCA fund
  2. Manages PCA fund through conducting daily cash count, preparing PCA replenishment, safekeeping assigned vault, submitting daily cash count KPI on a monthly basis, updating the bank passbook regularly and securing bank statement on a monthly basis; and preparing bank reconciliation statement and remitting to the Main Office cashier
  3. Submits Accounts Payable preparation and Daily Cash Count KPI's monthly
  4. Acts as reliever when needed for another Project Accountant upon the instructions of immediate superior
  5. Prepares Accounts Payable Vouchers and the related BIR Form 2307, if necessary (Project/s)
  6. Prepares Subcontractor Payable Vouchers for Subcontractor billings
  7. Prepares Subcon Payable Vouchers for Retention Payable Processing upon receipt of complete documentary requirements from the subcontractor/supplier
  8. Prepares Subcontractor Payable Vouchers and BIR Form 2307 (if necessary) for Project Site utilities and other services
  9. Files check vouchers (blue copy) on payments for Advances to Supplier and Subcon Down Payments
  10. Files processed Accounts Payable Vouchers and Subcon Payable Vouchers for assigned project/s
  11. Monitors Bond Deposit liability and Recoverable Deposit accounts. Coordinates with GAD personnel and Operations Division for the settlement of these accounts
  12. Prepares Payment Endorsement (for checking and recommendation of the Project Manager) and indicates therein the applicable deductions other than recoupment of Subcontract Down Payment, Retention Payable and Expanded Withholding Taxes
  13. Preparation and release of Retention Clearance Form to subcontractors. Receipt of duly signed Retention Clearance Form from subcontractors for further processing
  14. Posts all accountable project related transactions to subcontractor work ledgers
  15. Files separate copies of documents related to Recoverable Deposits and ensure their recovery/refund on or right after project completion
  16. Notifies the Procurement Department and Warehouse Department on a monthly basis for Advances to Supplier account balances that were dormant for three months
  17. Notifies the Construction and Project Manager on subcontract account balances (Down Payment and Cash Advance) that were dormant for three months.
  18. Initiates the coordination, reconciliation and processing of pending blue copies of Purchase Orders, Suppliers Sales Invoice and Daily Receiving Reports that remain unprocessed with the Procurement Department and Warehouse Department
  19. Ensures that Advances to Suppliers, Subcontract Down Payment and Subcontract Cash Advances are deducted to appropriate subcontractor/supplier billings. Monitors and coordinates recoupment of subcontract Down Payment, deduction of Subcontract Cash Advance and Advances to Suppliers that may need settlement
  20. Proper filing of PAD transaction documents by maintaining separate folders for supplier APV's and subcontractor/service provider SPV's
  21. Regular updating and maintenance of subcontractor/supplier folders
  22. Reconciles accounts with any requesting subcontractor/supplier
  23. Performs other functions that may be assigned from time to time by immediate superior
  24. Implements and complies with Quality Management System Requirements, Environmental Management System Requirements and Occupational Health and Safety Management Systems Requirements
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