Executive Assistant

2 days ago


Rizal, Philippines World Wide Outsource Solutions Full time

Responsibilities

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes.
  • Receive and screen phone calls and redirect them when appropriate.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Making travel arrangements for in-office professionals and a special visitor
  • Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
  • Preparing financial statements, invoices and statements
  • Handle confidential documents ensuring they remain secure.
  • Prepare invoices or financial statements and provide assistance in bookkeeping.
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • Conduct research and prepare presentations or reports as assigned
Qualifications
  • Proven experience as executive secretary orsimilar with administrative role.
  • Proficient in MS Office knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
  • Familiarity with basic research methods and reporting techniques.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.
  • Integrity and confidentiality.
  • Degree in business administration or relative field.
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