Executive Admin Assistant

1 week ago

Mandaue, Philippines Buscojobs Full time

Job Description

Executive and Admin Assistant — Remote

Location: Taguig / Pasig area; Permanent, remote position. Full-time | 40 hours per week. Compensation starts at Php 40,000 take-home per month. Schedule: Monday to Friday, 1:00 am to 9:00 am Manila Time.

About Remote Workmate

We accelerate your success with our simple, direct and transparent recruitment process. We match global Filipino talents with offshore job opportunities and guide you through your job-seeking journey. We guarantee fair pay and provide multiple opportunities.

About the Client

The client provides recruitment, coaching and mindfulness services. Most clients are startups and mid-size companies.

About the Role

The Admin and Bookkeeping Assistant supports the seamless operation of a US-based firm, blending meticulous administrative coordination, precise bookkeeping, and proactive client engagement.

Responsibilities

  • Executive and Administrative Support: review email sorting process within the first month, identify action items with 100% accuracy, send daily reminders; establish calendar and travel management within 30 days to reduce scheduling conflicts; master Copper CRM within 60 days with up-to-date client data and timely bookings; take detailed client call notes with AI (Fireflies) aiming for zero missed items over three months; develop a client follow-up protocol to increase client engagement by end of Q2.
  • Bookkeeping: take over QuickBooks entries within two weeks, ensure 100% accuracy in income/expense tracking and proper tagging; streamline invoice creation to generate client invoices within one business day of service; ensure freelancer/contractor invoices are paid on terms.
  • Podcast Production: create a podcast production calendar within 45 days; develop pre-recording tech checklist and run-through; implement system for uploading episodes and annotating show notes within three months to enhance listener engagement.
  • Key Subtasks: document executive and administrative processes within 90 days to create a training manual; provide housing/moving support documents and ensure high-level English communication in client interactions.

Qualifications

  • Minimum 2 years’ experience in an executive administrative/assistant role.
  • Proficiency in QuickBooks with demonstrated experience.
  • Excellent English communication and writing skills; strong research abilities.
  • Experience with CRM (Copper or similar) and maintaining up-to-date client data; ability to manage executive travel and meetings.
  • Strong etiquette, ability to build rapport, and meticulous follow-through on processes.
  • Advanced Google Suite proficiency; tech-savvy with ability to learn new platforms quickly.
  • Highly organized, self-starter, and capable of working autonomously with minimal supervision.

Home-Based Requirements

  • Fast, reliable wired internet (not less than 5 Mbps).
  • Quiet, private home office with minimal distractions.
  • Updated computer (desktop or laptop), high-quality headset with microphone, and working webcam.

Application

Please click "I'm Interested" to access our application page to submit your application. If you have issues attaching documents, email the files directly and include the position title in the subject line.

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