Executive/Personal Assistant

Overview Position: Executive/Personal Assistant (EA/PA)Location: Somewhere Manila, National Capital Region, PhilippinesWork Location: REMOTEWork Hours: Full time 8 hours/day; amenable to EST business hours with at least 4 hours overlap in the morning ESTContract Type: Independent ContractorPay Range: $1000 - $1500 USD/month (varies based on skill set and experience) Company/Client Overview Work Directly with a Proven Tech Entrepreneur on His “Second Act” The client is a founder, technologist, and proven business builder who has spent the past two decades creating category-defining software for demanding industries. He is the Founder and Chief Innovation Officer of Fulcrum Collaborations and creator of MCIM — a cloud platform used globally to manage reliability, maintenance, and compliance for mission-critical infrastructure. After scaling MCIM to a multi-million-dollar SaaS and leading it through a private-equity acquisition in 2022, he launched MCIM Labs, focused on next-generation AI products. He is known for blending technical vision with entrepreneurial rigor and design thinking to give organizations enhanced visibility into operations. More information is available at the end of the document. Duties And Responsibilities We are seeking a highly organized, tech-savvy, proactive, and trustworthy Executive/Personal Assistant to provide professional and personal support to a founder operating across multiple companies, real-estate holdings, and a small private family office. The role requires exceptional attention to detail, sound judgment, and the ability to anticipate needs, manage competing priorities, and execute efficiently in a remote environment. This role offers growth beyond traditional EA duties into a long-term strategic partner role. Responsibilities Executive & Calendar Management: Manage complex calendars and scheduling across multiple time zones; plan and coordinate detailed itineraries; book travel and prepare meeting briefs; track action items and deadlines. Communication & Information Management: Triage inboxes, draft responses, maintain structured documentation and directories; liaise with internal teams, investors, and external partners. Administrative, Financial, and Family Office Support: Light bookkeeping and admin tasks across real estate, investments, and family-office accounts; manage expenses and invoices; track renewals and compliance dates; coordinate with accountants and attorneys. Vendor, Project, and Property Coordination: Interact with contractors, solicit bids, oversee service quality; handle personal errands; support light project management and milestones. Research & Systems Support: Conduct comparative research; manage digital tools/workspaces; develop templates and propose process improvements. Confidentiality & Discretion: Maintain strict confidentiality in personal, financial, and business matters. Growth Path This role is designed with long-term potential. The right candidate may grow into a higher-level strategic role as trust is built and the executive’s business interests evolve. What We're Looking For Hungry to learn and grow; reliable with the ability to take ownership with minimal oversight. Flexible, adaptable, and capable of pivoting as needs change. Interested in becoming a future strategic partner beyond traditional assistant duties. Minimum Requirements Language: Excellent English communication skills Education: Bachelor's Degree (ideally) Experience: 3+ years of related experience Qualifications & Ideal Candidate 3-5 years of professional experience as an EA, PA, or project manager Strong organizational, scheduling, and time management skills Comfortable communicating with executives/clients/stakeholders via phone/video Experience in bookkeeping, expense tracking, and vendor management (Monarch.com is a plus) Proactive communicator with excellent written and verbal skills Discreet, trustworthy, and able to handle sensitive information Ability to manage multiple priorities with attention to detail Growth mindset, adaptable, and open to broader responsibilities Collaborative attitude and willingness to evolve with the role Proven ability to handle highly sensitive information with discretion Why This Opportunity Is Rare If you thrive under pressure, value excellence, and want to learn directly from a proven entrepreneur, this is an opportunity to contribute to what comes next and build a strategic partnership with a leader in motion. Seniority level Mid-Senior level Employment type Full-time Job function Administrative Industries: Staffing and Recruiting #J-18808-Ljbffr