Executive Assistant

2 weeks ago


Makati City, National Capital Region, Philippines Stile Italia Inc. Full time
Job Responsibilities

Conducts Inspection, Evaluation and Documentation of on-site developments

Attend site and/or office conference/meeting

Performs core tasks assigned by Executives.

Ensures completion of work within schedules

Responsible for overseeing all phases of the assigned projects

Secures the necessary documents and/or clearances to facilitate installation and/or turnover after completion of project.

Assists in inspection and attends to pre and post turnover requirements of clients on site when necessary.

Partner with other teams such as CAD Designers and/or Technical Team to coordinate all activities on site and ensures that contract and other requirements are satisfied

Reports project progress in regular basis to Executives

Ensures that work implemented is within schedule and according to quality standards.

Work hand in hand with partner Architects, Interior Designers and other assigned project officers

Performs other related functions inherent in team operations

Answer client's queries through email or call

Maintain and update Executive's Calendar

Assist and provide quotation for Executive clients if necessary

Other related duties that may be assigned to him/her by the Executives

Job Qualification/s:

Candidate must possess at least Bachelor's Degree in Architecture, Interior Design, or equivalent

Licensed Architect and/or Interior Design is an advantage

1-3 years of experience in assisting Executive officers in the company, specialized in Clerical/Administrative/Interior or equivalent

Applicant must be willing to go to project site in a daily basis

Proficient in English both written and oral

Great problem-solving and decision-making skills

Have a great self-confidence in dealing with high-end clients

Knows how to read and analyze Architectural plans

Knows how to render using AutoCAD, V-Ray, Sketch-Up, Lumion and/or Photoshop if necessary

Can Multi-task

Can effectively work under pressure

Must be work-oriented, dedicated to work and flexible

Willing to render Over Time

Must be organized in filing of documents

Must possess great sense of commitment to work in a long-term basis in a company for at least 4-5 years

Willing to work from Monday to Saturday 9:00AM - 6:00PM or 8 hour shift
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