Executive Assistant

3 weeks ago

Santa Rosa, Philippines Careers at My Online Staff Full time

Executive Assistant (Morning shift/Work from Home)

Join Our Team: Permanent Work-from-Home Opportunity

My Online Staff is excited to offer a Permanent work-from-home position with an Australian morning shift , allowing you to enjoy your evenings. Join our non-toxic culture where your well-being is our priority.

The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. They should also be able to draft documents and help the executive with any necessary meeting preparations.

What you’ll do

  • Calendar, Time & Meeting Operations (Core)
  • Own complex diary management across time zones; anticipate conflicts, propose options, and build buffer/transition time.
  • Gatekeep and prioritize meeting requests based on strategic value and urgency.
  • Prepare meeting agendas, capture minutes, and drive action‑item follow‑through with clear owners and deadlines.
  • Maintain the Executive’s priority to‑do list; proactively surface next actions, dependencies, and blockers.
  • Communication & Documentation
  • Draft, polish, and format documents, board packs, decks, briefs, and reports using advanced Word, PowerPoint, and Excel (pivot tables, lookups, charts, templates).
  • Create clear recap emails and decision logs to keep stakeholders aligned.
  • Travel & Logistics (Whole Team)
  • Plan end‑to‑end domestic/international travel for the entire team : flights, hotels, ground transport, visas, itineraries, and contingency plans.
  • Optimize travel cost, time, and convenience; manage last‑minute changes without drama.
  • Project & Stakeholder Coordination
  • Track cross‑functional projects, timelines, risks, and milestones; keep owners accountable.
  • Build strong relationships with internal/external stakeholders; act as a trusted point of contact for the Executive.
  • (Highly Favoured) Value‑Add Capabilities
  • Marketing/Social/Design: Create or coordinate on‑brand social posts, simple graphics, event materials, and internal comms.
  • Project Management: Run light PM for exec initiatives (plans, RAID logs, dashboards).
  • HR Support & Admin: Assist with hiring logistics, onboarding schedules, org charts, training/coaching logistics, and confidential file management.

Must‑have skills & experience

  • Proven success as an Executive Assistant, Chief of Staff Assistant, or similar in a high‑paced environment where the leader’s time is scarce.
  • Expert Diary & Time Management , Minutes & Action Management , To‑Do List Management , and Travel Management (team‑wide).
  • Advanced Microsoft Office : Word (styles, TOCs, mail merge), PowerPoint (master slides, storytelling), Excel (pivot tables, lookups, data cleanup, charts).
  • Exceptional written and verbal communication; concise, diplomatic, and discreet.
  • High ownership, judgment, and follow‑through; able to anticipate needs several steps ahead.
  • Comfort with modern productivity stacks (e.g., Outlook/Google Workspace, Teams/Zoom, Slack, Asana/Trello/ClickUp, expense or travel tools).

Application note: If you believe you’re a great fit for this role, please apply through the standard process. We look forward to your application.

Seniority level

  • Mid-Senior level

Employment type

  • Full-time

Job function

  • Administrative, Human Resources, and Marketing
  • Industries: Business Consulting and Services and IT Services and IT Consulting
#J-18808-Ljbffr

  • Executive Assistant

    1 week ago

    Santa Rosa, Philippines Tapi Full time

    Overview Join to apply for the Executive Assistant role at Tapi . Tapi is looking for a full-time remote Executive Assistant to support our CEO and Co-Founder. You’ll be the trusted partner behind the scenes who keeps things moving, making sure calendars run smoothly, priorities stay on track, and nothing important slips through the cracks. From...

  • Office Programs Coordinator

    1 week ago

    Santa Rosa, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our...

  • Executive Assistant and Office Manager

    3 weeks ago

    Santa Rosa, Philippines Humanheartnature Full time

    Human Nature is the country’s leading brand of genuinely natural personal care, home care and cosmetic products. We are an enterprise with a heart - Love for the Philippines. Love for the poor. Love for the environment. Every individual in our company plays an important role in building a sustainable, world-class enterprise that brings us closer to our...

  • EIB - Executive Assistant (EA+)

    11 hours ago

    Santa Rosa, Philippines Firm Advisory Full time

    Overview We are hiring an executive assistant to support business operations and marketing for a small business that provides training and strategic support for nonprofits. This remote role involves the development of online educational courses, content creation, development of marketing collateral, social media management, calendar, email and CRM...

  • Executive Assistant With Paralegal/Law Firm Experience

    3 weeks ago

    Santa Rosa, Philippines Buscojobs Full time

    Overview Executive Assistant With Paralegal Law Firm Ex... 1600 Pasig City, National Capital Region Posted 5 days ago Job Description Permanent This is a remote position. JOB DESCRIPTION: PERMANENT DAY SHIFT - REMOTE Virtual Assistant - Administrative Organization type : Legal firm Work Schedule : 9-5 AEST To start 30 hours per week, may progress to Full...

  • Senior Executive Assistant

    3 weeks ago

    Santa Rosa, Philippines MySigrid Full time

    RequirementsWe are looking for a proactive and detail-oriented Senior Executive Assistant with strong background of calendar management experience to join our team. In this role, you will be mainly responsible for efficiently managing schedules and coordinating internal and external client meetings while supporting smooth communication and operations. The...

  • IT Assistant Supervisor

    2 weeks ago

    Santa Rosa, Philippines Pipol Placement Agency Full time

    We are hiring for IT ASSISTANT SUPERVISOR / SUPERVISOR Qualifications: - At least 3-5 years of experience in IT operations, managing network systems, servers, and databases. - Proven experience leading and executing IT projects, from planning to completion, ensuring adherence to timelines, budgets, and project scope. - Hands-on experience in providing...

  • IT Assistant Supervisor

    4 weeks ago

    Santa Rosa, Philippines Pipol Placement Agency Full time

    We are hiring for IT ASSISTANT SUPERVISOR / SUPERVISOR Qualifications: - At least 3-5 years of experience in IT operations, managing network systems, servers, and databases. - Proven experience leading and executing IT projects, from planning to completion, ensuring adherence to timelines, budgets, and project scope. - Hands-on experience in providing...

  • Executive Assistant

    5 days ago

    Santa Mesa, National Capital Region, Philippines Asiatrends Import and Export Corporation Full time ₱800,000 - ₱1,200,000 per year

    We are looking for EXECUTIVE ASSISTANTJob descriptionMonitor and follow thru tasks as delegated by director to various employeesFollow up with various employees to execute their routines accordinglyManage calendar of director; arrange meetingsResearchManage travel arrangements of director and various employeesInvolved in HR such as recruitment, setting up...

  • FINANCE ASSISTANT

    1 week ago

    Santa Rosa, Philippines Unilab, Inc. Full time

    Select how often (in days) to receive an alert: CREATE JOB ALERT (for a Unilab Group Manufacturing Subsidiary) It is the spirit of Bayanihan that drives us to continue our legacy of excellence and commitment to care. As an organization, we achieve our successes through good, honest, and persevering hard work - TOGETHER. It is in this way in which our company...