Senior Executive Assistant

3 weeks ago

Santa Rosa, Philippines MySigrid Full time
Requirements
We are looking for a proactive and detail-oriented Senior Executive Assistant with strong background of calendar management experience to join our team. In this role, you will be mainly responsible for efficiently managing schedules and coordinating internal and external client meetings while supporting smooth communication and operations. The ideal candidate is highly organized, demonstrates strong management skills, communicates clearly, and ensures seamless coordination between team members and clients.
Key Responsibilities:
  • Schedule and coordinate internal and external client meetings, ensuring optimal use of time and resources.
  • Maintain an up-to-date calendar and manage conflicting schedules with precision.
  • Communicate professionally with clients and internal teams via email, phone, and messaging platforms.
  • Send reminders and follow-ups to ensure attendance and preparedness for meetings.
  • Assist with administrative tasks related to meeting management, including document preparation and internal communication.
  • Manage administrative workflows efficiently, ensuring smooth day-to-day operations.
  • Support team efficiency by prioritizing tasks, delegating appropriately, and managing time-sensitive requests.
  • Experience with Airtable is a plus
Requirements:
  • 1-2 years of experience in scheduling, coordination, or administrative support.
  • Excellent written and verbal communication skills in English.
  • Strong organizational and management skills, with attention to detail and the ability to oversee multiple schedules simultaneously.
  • Comfortable using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).
  • Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.
  • Positive, professional, and proactive attitude
Benefits
At MySigrid, we aim to ensure the professional and personal growth of all our employees:
  • Vacation leave credits
  • HMO Package for the employee and two dependents.
  • Reimbursable internet charges
  • Comprehensive training and continuous learning advantages
  • Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes
  • High importance to work-life balance with the opportunity to work from home part of the week.
  • Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company
  • Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues
  • Work in a corporate culture that encourages collaboration, with an emphasis on our core values: Integrity, Passion, Teamwork and Respect, Proactiveness, Accountability, and Determination.
Co-Working days
MySigrid has co-working offices in Ortigas where the whole team meets once a month at a minimum. #J-18808-Ljbffr

  • Executive Assistant

    1 week ago

    Santa Rosa, Philippines Tapi Full time

    Overview Join to apply for the Executive Assistant role at Tapi . Tapi is looking for a full-time remote Executive Assistant to support our CEO and Co-Founder. You’ll be the trusted partner behind the scenes who keeps things moving, making sure calendars run smoothly, priorities stay on track, and nothing important slips through the cracks. From...

  • Executive Assistant and Office Manager

    3 weeks ago

    Santa Rosa, Philippines Humanheartnature Full time

    Human Nature is the country’s leading brand of genuinely natural personal care, home care and cosmetic products. We are an enterprise with a heart - Love for the Philippines. Love for the poor. Love for the environment. Every individual in our company plays an important role in building a sustainable, world-class enterprise that brings us closer to our...

  • Executive Assistant

    3 weeks ago

    Santa Rosa, Philippines Careers at My Online Staff Full time

    Executive Assistant (Morning shift/Work from Home) Join Our Team: Permanent Work-from-Home Opportunity! My Online Staff is excited to offer a Permanent work-from-home position with an Australian morning shift , allowing you to enjoy your evenings. Join our non-toxic culture where your well-being is our priority. The ideal candidate will provide top-level...

  • Office Programs Coordinator

    1 week ago

    Santa Rosa, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our...

  • Account Executive

    3 weeks ago

    Santa Rosa, Philippines Extreme Networks Full time

    Join to apply for the Account Executive role at Extreme Networks 4 days ago Be among the first 25 applicants Join to apply for the Account Executive role at Extreme Networks The Account Executive prospects, maintains and expands relationships with strategically important large customers. Assigned to three to five Vertical Markets, the Account Executive...

  • Senior Account Executive, Majors

    3 weeks ago

    Santa Rosa, Philippines RingCentral Full time

    Say hello to opportunities. It’s not everyday that you consider starting a new career. We’re RingCentral, and we’re happy that someone as talented as you is considering this role. First, a little about us, we’re a $2 Billion annual revenue company with double digit Annual Recurring Revenue (ARR) and a $93 Billion market opportunity in UCaaS, Contact...

  • EIB - Executive Assistant (EA+)

    11 hours ago

    Santa Rosa, Philippines Firm Advisory Full time

    Overview We are hiring an executive assistant to support business operations and marketing for a small business that provides training and strategic support for nonprofits. This remote role involves the development of online educational courses, content creation, development of marketing collateral, social media management, calendar, email and CRM...

  • Senior Territory Account Executive, Malaysia

    1 week ago

    Santa Rosa, Philippines Cloudflare Full time

    Overview At Cloudflare, we are on a mission to help build a better Internet. The company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding...

  • Executive Assistant With Paralegal/Law Firm Experience

    3 weeks ago

    Santa Rosa, Philippines Buscojobs Full time

    Overview Executive Assistant With Paralegal Law Firm Ex... 1600 Pasig City, National Capital Region Posted 5 days ago Job Description Permanent This is a remote position. JOB DESCRIPTION: PERMANENT DAY SHIFT - REMOTE Virtual Assistant - Administrative Organization type : Legal firm Work Schedule : 9-5 AEST To start 30 hours per week, may progress to Full...

  • Manufacturing Operations Manager

    3 weeks ago

    Santa Rosa, Philippines Optimus Executive Search Solutions Full time

    A leading and rapidly growing company in the pharmaceutical and food manufacturing sector is seeking a Senior Manufacturing Operations Leader to oversee and elevate its large-scale production environment. This is a high-impact leadership role with the opportunity to shape operations at a strategic and organizational level. Location: Nueva Ecija ...