Notary Officer

6 days ago

Iloilo City, Philippines Solomilia Law Office Full time

Overview

A Notary Officer, also referred to as a Notary Public, is a legal professional authorized to perform various official acts to prevent fraud and validate documents. Their primary responsibilities often involve witnessing and authenticating legal documents and transactions.

Job Title: Notary Officer

Reports To: Legal Department or Administrative Manager

Key Responsibilities
  • Witness the signing of important documents, including affidavits, contracts, deeds, and power of attorney.
  • Verify the identities of signatories using official identification documents.
  • Ensure all parties are signing voluntarily and understand the contents of the document.
  • Administer oaths and affirmations as required.
  • Certify copies of legal documents.
  • Issue notarial certificates and affix official seals or stamps.
  • Maintain accurate records of all notarial acts in a notary journal.
  • Ensure compliance with local, state, and federal laws regarding notarial acts.
  • Provide professional and confidential services to clients.
  • Explain the notarization process and ensure customer understanding.
Qualifications
  • Certification as a Notary Public (per local/state regulations).
  • Understanding of legal and notarial procedures.
  • Attention to detail and strong organizational skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in record-keeping and data management.
Preferred Experience
  • Experience in a legal, administrative, or customer service role.
  • Familiarity with document management software.
Work Environment

Office setting, with occasional travel for on-site notarization.

Flexible hours may be required for mobile notary services.

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