Executive Assistant

9 hours ago

Makati, Philippines Blu Fox Ventures Inc. Full time

The Executive Assistant (EA) will provide high-level administrative, operational, and strategic support to the Managing Partner/Director. The EA ensures smooth day-to-day operations by managing schedules, handling communications, coordinating projects, and supporting decision-making. This role requires excellent organizational skills, discretion, adaptability, and the ability to anticipate the executive’s needs across multiple businesses.

Responsibilities Administrative & Organizational Support
  • Manage executive’s calendar, appointments, meetings, and travel arrangements.
  • Screen, prioritize, and respond to emails, calls, and messages on behalf of the executive.
  • Draft, review, and organize correspondence, reports, contracts, and presentations.
  • Maintain digital and physical filing systems, ensuring accessibility and confidentiality.
Business & Project Support
  • Assist in overseeing projects across multiple ventures (restaurant operations, real estate, marketing, events, etc.).
  • Prepare reports, research, proposals, and presentations as required.
  • Track deadlines, deliverables, and KPIs to ensure smooth project execution.
  • Liaise with internal teams, business partners, and external stakeholders.
Operations & Coordination
  • Handle day-to-day operational tasks such as expense tracking, vendor coordination, and basic HR/admin tasks.
  • Assist in managing staff schedules, communications, and reports.
  • Support marketing and brand initiatives (social media coordination, content scheduling, supplier communications).
Personal Assistance
  • Provide occasional personal support (errands, reservations, reminders) to allow the executive to focus on strategic priorities.
  • Anticipate needs and proactively resolve issues before they escalate.
Experience
  • Experience in hospitality, F&B, real estate, or creative industries is a plus.
Skills & Competencies
  • Strong organizational and time-management skills; able to juggle multiple priorities.
  • Excellent written and verbal communication (English and Filipino).
  • Tech-savvy: proficient in Google Workspace (Docs, Sheets, Drive, Calendar), Microsoft Office, and project management tools (e.g., Notion, Trello, Asana).
  • Social media management and basic design skills (Canva, CapCut) are an advantage.
  • Analytical and resourceful; able to research and prepare reports independently.
  • Discreet, trustworthy, and professional with sensitive information.
Personal Attributes
  • Highly adaptable and proactive; able to work in a fast-paced, entrepreneurial environment.
  • Detail-oriented, reliable, and takes ownership of tasks.
  • Strong interpersonal skills and ability to work with different types of people.
  • Flexible availability; occasional evening or weekend work may be required.
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