Associate Staff Consultant, Executive Assistant

2 weeks ago

Mabalacat, Philippines Nagarro Full time
Associate Staff Consultant, Executive Assistant

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Company Description
We are a Digital Product Engineering company that is scaling rapidly We build products, services, and experiences that inspire, excite, and delight. Our work spans all devices and digital mediums, with over 18,000 experts across 37 countries. Our culture is dynamic and non-hierarchical. We are looking for talented new colleagues — that’s where you come in

Job Description
We are seeking an exceptional Executive Assistant to provide comprehensive administrative and strategic support for our client. This role requires a sophisticated professional capable of managing complex, multi-jurisdictional operations with discretion. The successful candidate will serve as a trusted liaison across all divisions, demonstrating organizational skills, technical proficiency, and strategic thinking.

  • Manage global calendars and travel logistics, including visas and itineraries
  • Prepare executive materials: briefings, reports, presentations
  • Handle confidential correspondence and stakeholder communications
  • Organize board meetings, investor relations, and strategic sessions
  • Maintain filing systems and document control
  • Liaise between CEO and cross-functional teams
  • Coordinate projects and track deliverables
  • Support business reviews, reports, and regulatory filings
  • Assist with M&A due diligence
  • Manage external partnerships and regulatory interactions
  • Oversee legal, audit, and compliance communications
  • Coordinate HQ-subsidiary activities
  • Lead PR and media engagements
  • Design materials using Adobe Suite, upholding brand standards
  • Manage digital assets and support product launches
  • Coordinate with external creative and technical agencies
Qualifications
  • Bachelor’s degree in Business, Communications, or related field (preferred)
  • MBA or advanced degree is a plus
  • 7–10+ years as an Executive Assistant, ideally in pharma, nutraceuticals, or tech manufacturing
  • Knowledge of intellectual property management and patent processes
  • Professional certification in project management (PMP) or administrative management (CAP)
  • Experience with pharmaceutical or nutraceutical product development cycles is preferred
  • Understanding of international regulatory requirements and compliance standards
  • Experience with investor relations and capital markets
  • C-level support experience in multinational environments
  • Ability to handle confidential information and ensure regulatory compliance
  • Excellent English communication skills; additional languages are a plus
  • Strong organizational, project management, and problem-solving skills
  • Independent, detail-oriented, and adaptable to different time zones
  • Culturally aware and security-conscious (NDAs, info security, background checks)
  • Proficient in MS Office 365 and Adobe Creative Suite
  • Familiar with CRM tools (Salesforce, HubSpot), project management tools (Asana, Monday.com), video platforms (Zoom, WebEx), document management, and basic HTML/CSS for email/web content
  • Amenable to work 4:00 PM – 1:00 AM, Monday to Friday
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • IT Services and IT Consulting

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