Executive Assistant

2 weeks ago

Mabalacat, Philippines DOXA Talent Full time

Executive Assistant - Program Coordinator Opportunity Details

Full Time Executive Assistant - Program Coordinator

Our client is seeking a dedicated Executive Assistant - Program Coordinator to provide high-level support to their partners, with an initial focus on assisting CEO Peer Groups. This role involves a variety of responsibilities, from managing administrative tasks and coordinating communications to handling scheduling and light social media activity. Ideal candidates will excel in a fast-paced, multi-client environment and bring a proactive, tech-savvy approach to ensure efficient operations.

WORK SCHEDULE: 9:00 AM – 6:00 PM Central Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

  • Filter and prioritize client communications, addressing issues on behalf of the executive or assisting in problem-solving
  • Provide administrative support, including drafting and editing emails, memos, and other communications
  • Maintain comprehensive and accurate records of communications and tasks
  • Manage executive calendars, schedule appointments, and prioritize tasks based on urgency
  • Organize and prepare meetings, including sending reminders, booking venues, and arranging catering as needed
  • Answer phone calls in a polite, professional manner
  • Perform minor accounting tasks, including expense tracking and reporting
  • Support light social media posting and engagement

QUALIFICATIONS:

  • A bachelor’s degree in a related field is preferred
  • Technical expertise required
  • Experience with light social media and online engagement
  • Demonstrated expertise in supporting executives, including high-level calendar and email management
  • Skilled in data management, analytics, and report preparation
  • Proficiency in Microsoft 365 applications, with a strong aptitude for technology
  • Proven experience in a multi-client environment, with strong adaptability
  • Exceptional written and oral communication skills
  • Detail-oriented with strong organizational and analytical skills
  • Independent, self-directed worker comfortable in an autonomous environment
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