Executive Assistant

5 days ago

Mabalacat, Philippines DOXA Talent Full time

Executive Assistant - Program Coordinator Opportunity Details Full Time Executive Assistant - Program Coordinator Our client is seeking a dedicated Executive Assistant - Program Coordinator to provide high-level support to their partners, with an initial focus on assisting CEO Peer Groups. This role involves a variety of responsibilities, from managing administrative tasks and coordinating communications to handling scheduling and light social media activity. Ideal candidates will excel in a fast-paced, multi-client environment and bring a proactive, tech-savvy approach to ensure efficient operations. WORK SCHEDULE: 9:00 AM – 6:00 PM Central Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays POSITION TYPE: Full Time WORK ARRANGEMENT: Remote ESSENTIAL FUNCTIONS: Filter and prioritize client communications, addressing issues on behalf of the executive or assisting in problem-solving Provide administrative support, including drafting and editing emails, memos, and other communications Maintain comprehensive and accurate records of communications and tasks Manage executive calendars, schedule appointments, and prioritize tasks based on urgency Organize and prepare meetings, including sending reminders, booking venues, and arranging catering as needed Answer phone calls in a polite, professional manner Perform minor accounting tasks, including expense tracking and reporting Support light social media posting and engagement QUALIFICATIONS: A bachelor’s degree in a related field is preferred Technical expertise required Experience with light social media and online engagement Demonstrated expertise in supporting executives, including high-level calendar and email management Skilled in data management, analytics, and report preparation Proficiency in Microsoft 365 applications, with a strong aptitude for technology Proven experience in a multi-client environment, with strong adaptability Exceptional written and oral communication skills Detail-oriented with strong organizational and analytical skills Independent, self-directed worker comfortable in an autonomous environment #J-18808-Ljbffr

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