HR & Admin Associate

4 weeks ago

Pasig, Philippines MSpectrum Inc Full time

MSpectrum is a solar power company built with Meralco's energy expertise and service standards. The HR & Admin Associate supports the HR & Admin processes to provide renewable energy (RE) solutions for industrial, commercial, and residential customers. The role also performs operational tactics and programs aligned with the Company’s thrusts and objectives.

JOB RESPONSIBILITIES
  • HR Operations — Timekeeping: Consolidate biometric/app logs; verify OT/offsets; validate leave requests; prepare cutoff reports for Payroll/Finance; chase discrepancies before submission.
  • HRIS & Records — Maintain employee 201 files (physical & digital); update HRIS changes (status, position, supervisor); ensure DPA 2012-aligned data privacy.
  • Onboarding/Offboarding Support — Prep IDs, email access requests, asset issuance/return, and basic orientations checklists.
  • Compliance & Liaison — Coordinate certificate requests and government forms with Payroll/Finance (SSS, PhilHealth, Pag-IBIG) as needed.
  • Engagement Logistics — Help run small HR events (headcounts, room bookings, snacks, photo docs).
  • Administrative Services & Facilities — Fleet/Car Upkeep: Track and reconcile fuel usage, RFID/toll top-ups (Autosweep/CCLEX/ETC as relevant), and maintenance schedules; monitor OR/CR, insurance, emission testing, and LTO registration timing.
  • Supplies & Inventory — Own stock levels for office/pantry/cleaning; do Goods Receive Note (GRN) counts; maintain min-max; run monthly inventory and supplier price checks.
  • Asset Management — Tag and track laptops, peripherals, access cards; manage issuance/returns; maintain asset register.
  • Office Ops — Oversee cleaners and minor repairs; manage meeting rooms, visitors, and couriers; coordinate building permits/ID requests.
  • Procurement & Payment — Prepare PR/PO, collect quotes, receive items against POs; handle reimbursements, liquidations, and payments with clean documentation.
  • Travel & Errands — Book transport/accommodation as needed; occasional fieldwork (e.g., LTO, bank, building admin).
QUALIFICATIONS
  • Education: Bachelor’s degree in Psychology, Behavioral Sciences, Human Resources, HRDM, Business Admin, or related.
  • Experience: 2+ years in HR Operations and/or Office Administration (timekeeping, inventory, or fleet strongly preferred).
  • Tools: Comfortable with MS 365, HRIS/timekeeping systems (e.g., biometrics, Sprout/Darwinbox/Similar), and intermediate Excel (sorting/filtering, VLOOKUP/INDEX-MATCH, PivotTables).
  • Traits: Detail-obsessed, discreet with confidential data, calm under deadlines, service-oriented, and willing to be on-site in Ortigas.
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