HR Associate

4 hours ago

Pasig, National Capital Region, Philippines K.U.S Structural Components, Inc. Full time ₱250,000 - ₱350,000 per year

The HR Associate plays a vital role in supporting day-to-day HR operations related to timekeeping, employee records management, final pay processing, HR documentation, and general office administration. The role ensures accurate HR datdata handling, prompt support to employee inquiries, and contributes to maintaining an organized and compliant work environment.

Job Responsibilities:

Timekeeping and attendance Monitoring

  • Maintain accurate employee attendance and timekeeping records.
  • Validate attendance logs and coordinate with department heads for missing or irregular entries.
  • Assist in preparing timekeeping data for payroll processing.

Employee Records Management

  • Ensure timely and accurate maintenance of physical and digital 201 files.
  • Regularly update online HR masterfiles with changes in employment status, benefits, or contact details.
  • Maintain a filing system for all HR-issued documents and agreements for easy reference and audit readiness.

Account and Access Management

  • Facilitate account creation for new hires across all HR and internal systems.
  • Coordinate with IT/Admin for account deactivation upon employee separation.

Policy Implementaton and Support

  • Assist the HR Manager in the rollout and communication of new HR policies or process changes.
  • Help monitor initial implementation and gather employee feedback when needed.

HR Letters and Documentation

  • Draft employment-related letters and documents, including but not limited to promotion memos, employment confirmations, transfer notices, contract amendments.
  • Facilitate the signing of telco agreements for employees issued with company phones or plans.
  • Monitor telecom usage and ensure timely deductions for over-usage beyond approved limits.

Separation Process and Final Pay Release

  • Prepare and release final pay computation and documentation for separated employees.
  • Ensure compliance with clearance procedures before final pay release.
  • Ensure timely release of final pay and related documentation (e.g., Certificate of Employment, BIR Form 2316, clearance confirmation).
  • Liaise with Finance, IT, and Admin departments to ensure account deactivation, return of company property, and completion of all offboarding requirements.

HR Reports and Organizational Updates

  • Prepare regular HR reports such as headcount, leave utilization, and attendance.
  • Regularly update and maintain the company's organizational chart and internal structure documents to reflect staffing changes, departmental shifts, and reporting lines.

Employee Engagement and Support

  • Respond to basic HR-related inquiries such as leave balances, employment documents, timekeeping concerns, and policy clarifications in a clear and timely manner.
  • Provide professional assistance to employees regarding HR procedures, ensuring a supportive and respectful approach in resolving concerns.
  • Assist employees with document requests (e.g., Certificates of Employment, payroll-related forms, government contributions, etc.).
  • Help facilitate internal communications regarding HR updates, policies, and employee advisories.
  • Act as the first point of contact for escalations related to employee records or benefits, and coordinate with relevant HR team members for resolution when necessary.

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