HR & Admin Associate

5 days ago

Pasig, National Capital Region, Philippines MSpectrum Inc. Full time ₱250,000 - ₱500,000 per year

MSpectrum is a solar power company built with Meralco's energy expertise and service standards. The HR & Admin Associate supports the HR & Admin processes in order to provide renewable energy (RE) solutions for industrial, commercial, and residential customers. The individual also performs operational tactics and programs / initiatives aligned with and fully supportive of the Company's thrusts and objectives.

JOB RESPONSIBILITIES

HR Operations

  • Timekeeping: Consolidate biometric/app logs; verify OT/offsets; validate leave requests; prepare cutoff reports for Payroll/Finance; chase discrepancies before submission.
  • HRIS & Records: Maintain employee 201 files (physical & digital), update HRIS changes (status, position, supervisor), and ensure DPA 2012-aligned data privacy.
  • Onboarding/Offboarding Support: Prep IDs, email access requests, asset issuance/return, and basic orientations checklists.
  • Compliance & Liaison: Coordinate certificate requests and government forms with Payroll/Finance (SSS, PhilHealth, Pag-IBIG) as needed.
  • Engagement Logistics: Help run small HR events (headcounts, room bookings, snacks, photo docs).

Administrative Services & Facilities

  • Fleet/Car Upkeep: Track and reconcile fuel usage, RFID/toll top-ups (Autosweep/CCLEX/ETC as relevant), and maintenance schedules; monitor OR/CR, insurance, emission testing, and LTO registration timing.
  • Supplies & Inventory: Own stock levels for office/pantry/cleaning; do Goods Receive Note (GRN) counts; maintain min-max; run monthly inventory and supplier price checks.
  • Asset Management: Tag and track laptops, peripherals, access cards; manage issuance/returns; maintain asset register.
  • Office Ops: Oversee cleaners and minor repairs; manage meeting rooms, visitors, and couriers; coordinate building permits/ID requests.
  • Procurement & Payment: Prepare PR/PO, collect quotes, receive items against POs; handle reimbursements, liquidations, and payments with clean documentation.
  • Travel & Errands: Book transport/accommodation as needed; occasional fieldwork (e.g., LTO, bank, building admin).

QUALIFICATIONS

  • Education: Bachelor's degree in Psychology, Behavioral Sciences, Human Resources, HRDM, Business Admin, or related.
  • Experience: 2+ years in HR Operations and/or Office Administration (timekeeping, inventory, or fleet strongly preferred).
  • Tools: Comfortable with MS 365, HRIS/timekeeping systems (e.g., biometrics, Sprout/Darwinbox/Similar), and intermediate Excel (sorting/filtering, VLOOKUP/INDEX-MATCH, PivotTables).
  • Traits: Detail-obsessed, discreet with confidential data, calm under deadlines, service-oriented, and willing to be on-site in Ortigas.

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