Executive Assistant to the CEO

7 hours ago

Manila, Philippines Nimbyx Full time

Overview

We create what others only imagine. As an AI-driven venture capital firm based in BGC, Philippines with offices in Vancouver, Canada and Seoul, Korea, we build AI agents that eliminate the mundane, so people can unlock their full creative and strategic potential.

Job Title: Executive Assistant to the CEO

Command the chaos. Shield the strategy. Be the force behind the execution. They imagine. We create. At Nimbyx, we don’t just support innovation—we build the AI agents that make it inevitable. Headquartered in BGC with offices in Vancouver and Seoul, we\u2019re an AI-driven venture firm moving at startup speed with enterprise precision.

We’re looking for a highly capable, battle-tested Executive Assistant to serve as the right hand to our CEO. This isn’t a basic admin role. You’ll be expected to operate with the same urgency, precision, and discretion as the executives you support. You’ll manage the details that keep leadership moving—and you’ll do it without being asked twice. If you’re not used to managing international calendars down to the minute, fielding rapid-fire priorities, or handling confidential issues like a vault, this isn’t the role for you.

What You’ll Own Executive & Administrative Command
  • Own the CEO’s time, calendar, and priorities across APAC and North America—flawlessly.
  • Act as a gatekeeper and communication channel, keeping projects aligned and distractions filtered.
  • Handle confidential information, internal dynamics, and sensitive decisions with absolute discretion.
Operational Control & Logistics
  • Oversee day-to-day operations in BGC, Laguna, Zamboanga, and emerging locations—ensuring zero downtime.
  • Procure, track, and manage office logistics with a “nothing falls through the cracks” mindset.
  • Execute team events, executive offsites, and company-wide gatherings like a seasoned producer.
Project Execution & Cross-Team Coordination
  • Drive key executive-led initiatives from planning to measurable outcomes.
  • Liaise with department heads to keep cross-functional projects moving and obstacles eliminated.
  • Build presentations, prep reports, and brief the CEO on status updates—accurately, and without delay.
Qualifications What We Expect
  • Experience: 3–5 years supporting C-level execs, or running point in high-pressure operations.
  • Execution: You’ve managed complex calendars, global travel, and high-stakes communications.
  • Project Management: You\u2019ve driven multi-team projects and hit deadlines without excuses.
  • Detail Obsession: You catch things others miss. You never need to be reminded twice.
  • Professionalism: You handle sensitive issues with judgment, not drama.
  • Tech Fluency: Microsoft Office, scheduling and project tools are second nature to you.
  • Work Ethic: You move fast, stay focused, and don’t need hand-holding.

This role is not for the faint-hearted. You2ll be working at the center of a fast-moving, high-expectation environment. But if you thrive under pressure, know how to stay two steps ahead, and want a seat at the table of real innovation—this is your shot.

Additional Information
  • Work setup: FULL ONSITE, Monday to Friday or Tuesday to Saturday
  • Schedule: 8am to 5pm
  • Location: One World Place, 32nd Street, BGC, Taguig City
  • Employment Type: Full-time + Permanent

Get to know us more:

  • Evidence: AI-Powered Growth Partner for Digital Dentists & Labs

Nimbyx on Instagram: Global Venture Capital firm in BGC, Vancouver, & Seoul.

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