Executive Administrative Assistant

2 weeks ago

Manila, National Capital Region, Philippines The Speculo Group LLC Full time $9,000 per year

Key Responsibilities:

  • Email Management:
    Monitor, organize, and respond to emails on behalf of the CEO, ensuring timely follow-ups and prioritization.
  • Calendar Management:
    Coordinate and maintain the CEO's schedule, ensuring all appointments, meetings, and events are efficiently organized.
  • Meeting Coordination:
    Organize and prepare for business meetings, including drafting agendas, taking minutes, and following up on action items.
  • Personal Assistance:
    Handle personal errands and tasks to support the CEO's day-to-day activities, maintaining confidentiality and discretion at all times.
  • Communication & Relationship Management:
    Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring timely and effective communication.
  • Travel Arrangements:
    Arrange domestic and international travel, including accommodations, itineraries, and transportation.
  • Document Management:
    Draft, edit, and manage documents, reports, and presentations as needed.
  • Standard Operating Procedures (SOPs):
    Assist in creating, documenting, and maintaining SOPs for various company processes, including Lead Generation, Sales, Marketing, and Delivery.

Who You Are:

  • At least 3 years of experience as an Executive Assistant for C-Level Executives
  • At least 3 years of experience working with a U.S. Based Real Estate Team
  • Extremely detail-oriented with exceptional organizational skills.
  • Proficiency in MAC systems and various software programs compatible with both MAC and Windows.
  • Passionate about organizing, tracking data, and ensuring nothing falls through the cracks.
  • Known as the most reliable and responsive person in your friend group.
  • Flexible, experienced in professional communications, and able to handle tough clients without being rattled.
  • Coachable, eager to learn, and dedicated to both personal and professional growth.
  • Super self-motivated with a positive attitude—no room for negativity here
  • You resonate with the mindset: "If it is to be, it's up to me."

900USD/monthly fixed rate

Paid bi-weekly

Paid U.S. holidays

5 Paid Sick/Vacation days

Continued Education

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