Executive Assistant to CEO(BGC)

2 days ago

Metro Manila Philippines Klaiya Full time
Overview

Executive Assistant to CEO(BGC) at Klaiya is the principal point of contact for internal and external stakeholders, providing advanced administrative support to the CEO. This role encompasses managing the CEO's schedule, coordinating meetings, handling correspondence, and facilitating communication between the CEO and various departments within the organization. Location: National Capital Region, Philippines.

Responsibilities
  • Manage the CEO's schedule, prioritizing appointments, meetings, and events to ensure the CEO is well-prepared and punctual for all commitments.
  • Act as the primary point of contact between the CEO and internal and external stakeholders. Screen and manage incoming correspondence, including emails, calls, and other communications.
  • Prepare, review, and edit documents, reports, presentations, and other materials on behalf of the CEO. Maintain organized records and files.
  • Manage all aspects of travel, including booking flights, accommodations, transportation, and itineraries. Also, manage visa applications and other travel-related logistics.
  • Attend meetings with the CEO, take notes, develop meeting minutes, and follow up on action items. Help prepare agendas and materials for meetings.
  • Confidentiality: Handle sensitive information carefully, ensuring data security and privacy.
  • Assist the CEO in prioritizing tasks and responsibilities, meeting deadlines, and keeping strategic objectives on track.
  • Support the CEO in overseeing and coordinating special projects and initiatives, often requiring collaboration with other team members.
  • Maintain an organized and efficient office environment. Order supplies, manage expenses, and handle general administrative tasks.
  • Conduct research, compile data, and prepare reports on various topics as assigned by the President, presenting findings clearly and concisely.
  • Such other tasks may be assigned from time to time.
Requirements
  • Bachelor's degree in business-related courses or equivalent experience.
  • Proven experience as an executive assistant or in a similar role.
  • Experience in accounting booking and hr related jobs is an added point
  • Having good driving skills is a plus.
  • Strong organizational, time management, and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Proficiency in office software and tools, such as Microsoft Word, Excel, PowerPoint, Outlook, and other management systems.
  • High level of discretion and the ability to handle confidential information.
  • Exceptional attention to detail and a proactive approach to tasks.
  • Professionalism, integrity, and a service-oriented mindset.
  • Ability to work well under pressure and adapt to a dynamic work environment.
Benefits
  • Flexible working locations
  • Hybrid Set Up
  • Excellent company culture
  • Free accommodation & Devices program
  • High incentive program
  • Stock Option Program
  • Work with local & international brands
Company Intro

Klaiya is an advertising agency that specializes in brand and performance marketing, E-Commerce Services, and influencer Marketing. We are the center of excellence that helps businesses establish and develop their online presence and brand awareness. With a pool of Marketing Gurus, E-Commerce Experts, and Out-of-the-box creatives, we are certainly one of the leading digital marketing solution providers in the Philippines.

Brand We've Worked With

Nestlé | Unilever | Coca-Cola | URC | Monde Nissin | Del Monte | Mega Prime Food | Xiao Mi | Infinix | Unilab | Lock&Lock

Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • Other
Industries
  • Advertising Services
#J-18808-Ljbffr

  • Executive Assistant to the CEO

    5 days ago

    Manila, National Capital Region, Philippines Nimbyx Full time ₱800,000 - ₱1,200,000 per year

    Company DescriptionWe create what others only imagine.As an AI-driven venture capital firm based in BGC, Philippines with offices in Vancouver, Canada and Seoul, Korea, we build AI agents that eliminate the mundane, so people can unlock their full creative and strategic potential.Job DescriptionExecutive Assistant to the CEOCommand the chaos. Shield the...

  • Executive Assistant to the CEO

    2 days ago

    Manila, Philippines Nimbyx Full time

    Overview We create what others only imagine. As an AI-driven venture capital firm based in BGC, Philippines with offices in Vancouver, Canada and Seoul, Korea, we build AI agents that eliminate the mundane, so people can unlock their full creative and strategic potential. Job Title: Executive Assistant to the CEO Command the chaos. Shield the strategy. Be...

  • Executive Assistant To Ceo

    2 days ago

    , Pampanga, Philippines Genteel Home Furniture Atelier Full time

    Overview Job Title: Executive Assistant to the CEO - External The Executive Assistant – External acts as the strategic extension of the CEO, managing external communications, events, and public-facing initiatives. This high-impact role supports the CEO’s visibility, effectiveness, and brand representation by coordinating public relations, overseeing...

  • Executive Assistant to the CEO

    2 weeks ago

    Manila, National Capital Region, Philippines Tech Care Inc. Full time $40,000 - $60,000 per year

    Key Responsibilities1. Executive SupportManage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel.Prepare and organize materials for meetings, presentations, and reports.Handle confidential information with discretion and professionalism.Screen and manage phone calls, emails, and other communications on behalf of the...

  • Executive Assistant to CEO

    2 days ago

    , Metro Manila, Philippines Klaiya Full time

    About Us Klaiya is an advertising agency specializing in brand and performance marketing, E-Commerce Services, and influencer Marketing. We are the center of excellence that helps businesses establish and develop their online presence and brand awareness. With a pool of Marketing Gurus, E-Commerce Experts, and Out-of-the-box creatives, we are one of the...

  • Executive Assistant to CEO

    2 weeks ago

    Manila, National Capital Region, Philippines Omeba Solution Inc. Full time $60,000 - $80,000 per year

    About UsKlaiya is an advertising agency specializing in brand and performance marketing, E-Commerce Services, and influencer Marketing. We are the center of excellence that helps businesses establish and develop their online presence and brand awareness. With a pool of Marketing Gurus, E-Commerce Experts, and Out-of-the-box creatives, we are one of the...

  • Executive Assistant to the CEO WFH

    2 weeks ago

    Manila, National Capital Region, Philippines Swift-up Full time $40,000 - $80,000 per year

    We are seeking a proactive and adaptable Executive Assistant to support the CEO in managing time-sensitive priorities, daily coordination, and high-level scheduling. This role is ideal for someone who can work independently, learn quickly, and manage various systems with precision.The assistant will serve as a gatekeeper and operations coordinator, ensuring...

  • Executive PA to CEO

    2 days ago

    Manila, Philippines Small Enterprise Development Agency_gov Full time

    JOB PROFILE JOB TITLE: Executive Personal Assistant: CEO REPORTING TO: Chief Executive Officer JOB GRADE: C3 Minimum Midpoint RANGE: R375 071 - R441 260 NO. OF INCUMBENTS: 1 DIVISION: Office of the CEO LOCATION: National Office MAIN PURPOSE OF THE JOB: To provide proactive, quality, effective, confidential, and project-based secretarial and...

  • Executive PA to CEO

    2 weeks ago

    Manila, National Capital Region, Philippines Small Enterprise Development Agency_gov Full time

    JOB PROFILEJOB TITLE: Executive Personal Assistant: CEOREPORTING TO: Chief Executive OfficerJOB GRADE: C3 Minimum MidpointRANGE: R375 071 - R441 260NO. OF INCUMBENTS: 1DIVISION: Office of the CEOLOCATION: National OfficeMAIN PURPOSE OF THE JOB: To provide proactive, quality, effective, confidential, and project-based secretarial and administrative support...

  • Executive Assistant

    18 hours ago

    Manila, National Capital Region, Philippines EviSmart™ Full time ₱900,000 - ₱1,200,000 per year

    Location: BGC, Manila, Philippines (On-site)Company: EvidentAbout EvidentEvident is transforming the dental industry through innovation, technology, and people. We are a fast-growing company with global reach, blending expertise in digital dentistry, AI, workflow automation, and customer success. Our culture is agile, collaborative, and driven by curiosity...