Executive Assistant to the CEO
4 days ago
1. Executive Support
- Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel.
- Prepare and organize materials for meetings, presentations, and reports.
- Handle confidential information with discretion and professionalism.
- Screen and manage phone calls, emails, and other communications on behalf of the CEO.
- Track and follow up on pending tasks, action items, and deadlines.
2. Communication and Coordination
- Serve as a key point of contact between the CEO and internal/external stakeholders.
- Draft, proofread, and edit correspondence, memos, and reports.
- Coordinate logistics for executive meetings, board meetings, and company-wide events.
- Take and distribute minutes of meetings as needed.
3. Operational Support
- Assist in the preparation and monitoring of budgets, expenses, and reimbursements related to the CEO's office.
- Liaise with other departments for cross-functional support as directed by the CEO.
- Support strategic projects and initiatives by tracking progress and ensuring timely execution.
4. Travel and Event Planning
- Arrange domestic and international travel plans, including flights, accommodations, and itineraries.
- Plan and coordinate offsite meetings, retreats, and engagements for the CEO.
- Bachelor's degree in Business Administration or related field preferred.
- Proven experience as an Executive Assistant, Administrative Officer, or in a similar role (minimum of 3–5 years).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Proficient in Microsoft Office Suite and online collaboration tools (e.g., Google Workspace, Zoom, Slack).
- High level of discretion and integrity.
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